Minutes from the board 23 November 2023

§ 1 Introduction and opening of the meeting

The chairman of the board, Greger Hjelm opened the meeting with a prayer and then declared the meeting open.

§ 2 Opening reflection and conversation

The Senior Pastor Carin Dernulf shared a few words about growing in the church. Discussions were held in small groups around the question “How can we see that the congregation is growing?”. There are measures in the kingdom of God that have nothing to do with numbers.

§ 3 Adoption of the agenda

The agenda was adopted.

§ 4 Minutes of the previous meeting 19-10-2023

The minutes were approved and added to the documents.

§ 5 Follow-up on the board day on 11 November

Several board members informed about the day to those who could not attend.

§ 6 Ministry plan and budget for 2024

a) Proposal for the ministry plan

Karin Pettersson, convener of the Operations Committee, presented the proposal for the ministry plan for 2024. The idea is that the proposal for the ministry plan should be presented at the upcoming congregational meeting where the congregation will be given the opportunity to adopt it as a preliminary ministry plan to be applicable starting from January 2024.

The board decided to approve the proposal and present it for decision in the upcoming congregational meeting as a preliminary ministry plan for 2024.

b) Budget proposal

Hans-Olof Hagén from the Finance Committee reviewed the proposal for the budget for 2024.

c) Question about letting the congregation decide on the budgeted level for gifts for 2024.

The board decided to allow the congregation at the upcoming congregational meeting to be involved in the decision on the budgeted level for gifts for the year 2024. The proposal is that the gifts be budgeted at SEK 4.8 million, divided into SEK 1,350,000 for the church fee and SEK 3,450,000 for other gifts.

§ 7 Nomination for church leader for Equmenia Church

The board discussed the qualities that are looked for in a church leader.

Peter Dobers leaves the meeting.

The board discussed various possible candidates for the election of church leaders.

The board decided to come up with four name proposals for Sunday’s congregational meeting. These names are Karin Wiborn, Elin Alm, Jenny Dobers and Joakim Hagerius.

The board also decided that the congregation can come up with more proposals at Sunday’s congregational meeting (Nov 26). The board will make a final decision at the next board meeting on December 14 about who Immanuel Church nominates.

Peter Dobers returns to the meeting.

§ 8 Upcoming congregational meeting (26 November)

The chairman presented the following proposal for the agenda for the upcoming congregational meeting:

  1. Decision on a preliminary ministry plan.
  2. Presentation of the budget.
  3. Possible decision on the level of the church’s offerings in 2024.
  4. Decision on by-election to the election committee
  5. Nomination for church leader for Equmenia Church.
  6. Question time – opportunity to ask questions to the board.

The board approved the agenda for the upcoming congregational meeting on November 26.

§ 9 Investigation of the diaconal work

a) Proposal for assignment description

A proposal for an assignment description for the upcoming investigation of the diaconal work was presented by the Senior Pastor and the chairman.

The board decided to approve the proposed assignment description with changes to the timetable for the report that shall be submitted. The preliminary report shall be submitted to the board in September 2024 (not August 2024).

b) The executor

There is no proposal yet as to whom will carry out the investigation. The Senior Pastor and the chairman will return to this at a later meeting.

§ 10 Collaborative project with Enskilda Högskolan

Peter Dobers and Greger Hjelm presented the application submitted by Stockholms Enskilda Högskola (EHS) for a grant for the establishment of a Centre for Theology, Ecology and Culture (CTEC) at the university. The application covers a sum of SEK 250,000 annually for three years.

The board decided to approve the application and contribute SEK 250,000/year over three years for the establishment of a Centre for Theology, Ecology and Culture (CTEC) at EHS

§ 11 The goal with enhanced communication work

The chairman presented proposals with the aim of investing in the area of ​​communication as planned by the board (see appendix).

The board decided to approve the proposed goals.

§ 12 Personnel matters

a) Establishment of a communication position

The board has previously decided to establish two new communication positions. The proposal from the Personnel Committee is to establish and recruit for one of these positions, in this case a strategic communications manager corresponding to 100% of a full-time position who can then be involved in the design and recruitment of the other position.

The board decided to approve the Personnel Committee’s proposal.

b) Job description for the position with focus on children and young people.

The board has previously decided to establish a new position focusing on children and young people. A proposal for a job description for this position was now presented (see appendix).

The board decided to approve the proposed job description.

c) Job description for the position of technician 

The board has previously decided to establish a new technician position. A proposal for a job description for this position was now presented (see appendix).

The board decided to approve the proposed job description. 

d) The situation regarding ongoing recruitments

Barbro Ericsson gave a report from the Personnel Committee on the situation regarding ongoing recruitments.

e) Other possible personnel matters

Nothing else was reported.

§ 13 Report from the planning of the Jubilee year

The board has received a written report from the planning of the coming jubilee year (see appendix). The board was very positive about the report and decided to add it to the documents.

§ 14 Report from the work on the church’s constitution

Tobias Ejeby gave a short report from the Constitution Committee’s work regarding the church’s constitution with reference to the document that had previously been forwarded to the board. The board members were asked to send any comments on the proposed changes to the constitution to Tobias and Ingrid Östlund by December 14.

§ 15 Reports

a) Report from the Senior Pastor

The Senior Pastor Carin Dernulf commented and supplemented her written report to the board, including the work with the anniversary year and the investigation on the youth work.

b)Report from the Chief of Administration

There was nothing to report.

c) Report from the Chairman

The chairman reported that he, on behalf of the congregation, at a general meeting of Probitas, approved the proposal from the Probitas board to merge Hotel Tegnérlunden AB through Hotel Birger Jarl AB buying Hotel Tegnérlunden AB and then directly merging with Hotel Birger Jarl AB.

d) Committees

There was nothing to report.

e) Probitas & IFAB

The chairman reported that he, in the role of owner representative for the congregation vis-à-vis Probitas, approved the proposal from the Probitas board to merge Hotel Tegnérlunden AB through Hotel Birger Jarl AB buying Hotel Tegnérlunden AB and then directly merging with Hotel Birger Jarl AB. The formal decision to approve the proposal was made at the annual meeting of Probitas on November 17, 2023.

f) Other possible reports

There was nothing to report.

§ 16 Need for a congregational hall

a) What are the possible needs of the congregation? 

The matter was adjourned.

b) Letter from Björkögården’s board

A request has been received from the board of Björkögården regarding the opportunity for Immanuel Church to become one of the heads at Björkögården.

The board decided to reject the proposal.

§ 17 Other matters.

a) Application for grant to Immanuel Big Band

The board decided to follow the proposal to give an emolument of SEK 30,000 per year to Immanuel Big Band (see appendix).

b) Board meeting with our pastors and deacons

There is a proposal for a meeting between the board and our pastors and deacons.

The board decided to follow on the proposal and task the Senior Pastor and the chairman to come up with a proposal for a date for such a meeting.

§ 18 Upcoming board meetings and other meetings

  • 2023: December 14.
  • 2024: January 25, February 20, March 21, April 11, May 16, June 13.
  • Regional meeting 22 February.
  • New meeting between inner-city congregations Saturday, April 20 at 10-14.

§ 19 Conclusion

The Senior Pastor offered a closing prayer and the chairman declared the meeting closed.

Secretary           Adjuster

Alice Forss Greger Hjelm