Minutes from the Annual meeting in Immanuel church, Sunday 22 April 2018 at 13.00

Encl mentioned in the notes are not at the website.

Present: about 170 members at the start of the meeting, 145 after lunch and about 105 at the end.
Simultaneous interpreters: Johan Ahlberg, Fredrik Kinell

§ 1 Introduction
Marco Helles, Chair of the congregation, welcomed everyone. He began with some personal words about his time on the Board and thanked the congregation for the trust they have shown him during all the years. He passed on three challenges to the congregation.

Bridging
All the members have a responsibility to build bridges between the church’s different islands. Bridges to relationship, closeness, fellowship, participation, visibility, friendship, to a “we”. The Board and the Councils have a special responsibility to facilitate movements within the congregation and to create venues where we can meet.

Bonding
The challenge to want more bridges than structures. To actively move over the bridges to another island of Immanuel church, to show an interest in others, to get over to the other side and care for each other. To let go of “we” and “they” and realise that we are all sisters and brothers.

Building
We all have the task to build up and support other people, from childhood and throughout life in its various phases and challenges. Life experience can be used as mentorship, wisdom to handle difficulties, talents used for experiences. To be there for each other and support each other regardless of the person’s or family’s situation so that people are built up in their relationship with God and each other.

Then Marco called up the CEOs of the church’s companies: Probitas, Hotel Birger Jarl and Immanuel Care and thanked them for their efforts with a bouquet of flowers.

All the staff members of Immanuel church were called up and thanked for their valuable efforts with a flower. Leif Björk and Anette Engkvist who are now leaving their jobs after many years of employment, were especially thanked.

Then Marco Helles declared the Annual meeting open.

§ 2 Announcement of the meeting
It was confirmed that the meeting had been announced according to the statutes.

§ 3 Agenda
No other items were announced.

The Annual meeting decided to approve the agenda.

§ 4 Election of Chair and Vice chair of the Annual meeting
Karin Pettersson was elected Chair of the Annual meeting and Mark Tatlow Vice chair.

§ 5 Election of secretary, tellers and two reviewers, who will verify the minutes together with the Chair and Vice chair
The meeting decided to elect Cathrin Sjöström as secretary.

The meeting decided to elect the following persons to count the votes at the meeting: Ture Thorgren convenor, Anna-Karin Persson Stenbeck, Glyn Taylor, Gunilla Herlitz, Paulina Fröling, Peter Eriksson and Rachel Norborg Jerkeby.

The meeting decided to elect Agnetha Dalemark and Juhyung Kim to verify the minutes together with the Chair and Vice chair.

§ 6 Annual report, encl. 1
The Annual report had been sent out to the members of the congregation. Pastor Claes-Göran Ydrefors, vice Senior Pastor, stressed the fact that Immanuel church is privileged to exist in so many contexts. Through its openness and generosity the congregation is diversity in action and there are many stories to tell. He also mentioned that the church is cooperating with several other organisations and churches which make us reach farther. Two examples are the overnight stays that are organised in the church when the winter nights are too cold, and that the confirmation is a cooperation with a number of other Uniting church congregations. Please also see the Annual report of 2017, encl. 1, pp 5-19.

Claes-Göran directed a special word of thanks to all volunteers for their faithfulness, love and contribution in various ways – their work makes the congregation’s ministry possible. He concluded by mentioning with gratitude the members of the congregation who had died during the year and prayed a prayer.

The subject was opened to the floor. There were no further questions and the Annual report was accepted and gratefully submitted.

§ 7 The Ministry Evaluation Committee, encl. 2
Karin Sandström, convenor of the Ministry Evaluation Committee, reported from the committee’s first evaluation. She stated that it needs to take time, maybe several years, to find the way in which the ministry evaluation should be done.

The committee has followed up the Ministry action plan and estimates that the ambition for what would happen in 2017 has been somewhat too high. Furthermore, the committee encourages the Board and the Councils to talk more with each other, share more with each other and keep building together. The Board and the Councils were also encouraged to share their activities and decisions with the entire congregation.

§ 8 Administrative report and Profit-and-Loss balance sheet, encl. 1 and 3
Anette Engkvist, Head of Administration, reviewed Immanuel church’s financial outcome in 2017. The figures are presented in the printed publications of the 2017 Annual report, encl. 1, pp 26-55.

This was the first time the church’s finances could be presented based on the new accounting structure. The restructuring made for the 2017 fiscal year makes it possible to see the results for different ministry areas in an overall financial perspective.
The result of the church for 2017 is a surplus of 400,000, due to the fact that the securities portfolio yielded a return above budget.

The church’s largest costs are personnel costs, ministry costs and costs for premises. Anette showed a picture with bars from the Annual report, page 22, showing a comparison of revenue and expenses. She once again stated that the costs of the church cannot continue to increase in the same way as before. The congregation needs to work on reducing costs considerably and increasing offerings greatly. It is desirable that offerings increase by 250,000 already in 2018.

As this was Anette’s last Annual meeting as Head of Administration, she especially wanted to encourage the congregation to focus on Jesus, even in terms of finances.

The subject was opened to the floor. There were no questions about the report.

The Annual meeting decided to accept and gratefully submit the Administrative report, the Profit-and-Loss account and the Balance sheet.

§ 9 Audit report, encl. 1
Jonas Grahn, certified accountant, referred to the Annual report, pp 56-58. He also directed a special word of thanks to Anette Engkvist for her efforts over the years and their good cooperation.

For 2017 the auditors have no specific information or remarks. Jonas read the two statements in the audit report and recommended the congregation to approve the income statement and balance sheet for 2017. The auditors have also examined the Board’s management and recommended the congregation to grant discharge to the Board.

The report was accepted and gratefully submitted.

§ 10 Profit-and-Loss Account for 2017 and Balance sheet as per 31 December 2017
The Annual meeting confirmed the Profit-and-Loss Account of the church and the company for 2017 and the Balance sheet of the church and the company as per 31 December 2017.

§ 11 Discharge from liability for the Board for 2017
The Annual meeting granted the Board discharge from liability for the financial year 2017, according to the recommendations of the auditors.

The Chair gave the word to Stephen James, Vice chair of the Board, who thanked the resigning Board members with flowers, and especially resigning Chair Marco Helles for his faithful efforts in the Board for many years, of which the last three years as Chair of the congregation.

§ 12 Information about Immanuel Senior, encl 1
Rachel Norborg Jerkeby, Chair of Immanuel Senior, informed about Immanuel Senior, an active ministry within the church, but with separate finances. See the Annual report, encl. 1, pp 14, 59-60.

Immanuel Senior’s meetings take place on 40 Tuesdays per year with a very wide program. About 100 persons attend each time. Cultural walks are also organized, as well as shorter and longer journeys. Immanuel Senior has about 300 members, of which 40% are church members, so the association is reaching out.

Rachel especially conveyed to all the members of the congregation who have not yet reached the right age that they have something to look forward to. They are welcome to join later in life.

§ 13 Information about Equmenia Immanuel Stockholm (EIS)
Tobias Olsson, Chair of the youth association Equmenia Immanuel Stockholm (EIS) began with a few words about Immanuel church’s large ministry among children and youth and especially mentioned that this could not function without all the leaders.

Tobias informed about the association’s new Board and their vision “Where children and youth grow in fellowship with each other and Jesus”. He also mentioned their guidelines for 2018. All ministry among children and youth in the church will be part of EIS, which then also becomes part of Equmenia (the Uniting church’s association for children and youth).

§ 14 Approval of the dissolution of the SMU association
Tobias Olsson explained why the church’s SMU association, SMU in Immanuel church, Stockholm, needs to be closed down.

The Annual meeting decided to approve the dissolution of the association SMU in Immanuel church, Stockholm.

§ 15 Election of Chair of the congregation for a period of 1 year, encl. 4
Kjell Walfridsson, Chair of the Nominating committee, presented the joint and local Nominating committees and thanked them for their work. He then presented the committee’s proposal to elect Stephen James as the new Chair of the congregation.

The subject was opened to the floor. There were no other proposals.

The Annual meeting decided to elect Stephen James as Chair of the congregation for a period of one year.

§ 16 Election of Board members, encl. 4
Kjell Walfridsson, Chair of the Nominating committee, presented the committee’s proposal for Board candidates.

The subject was opened to the floor.

Criticism was expressed that the Nominating committee also this year presents a straight list as proposal. In a true democratic spirit a list of excess names should be presented, and that it is part of democratic elections that someone will lose.

Kjell replied that the democratic aspect was met this year by the Nominating committee presenting its proposal already at a church coffee on Sunday 8 April. This gave members the opportunity to present alternative proposals and collect support for them. The Nominating committee’s proposal for the Board are the candidates that the Nominating committee considers to be the best team who can fulfill the Board’s overall responsibilities in the best way. It would be difficult in such a situation if the Nominating committee would present alternative proposals which they think would be less good.

There was a question why Claes Jonsson, who has been a member of the Nominating committee, is now proposed as a Board member.

Kjell replied that he himself had proposed Claes and that Claes was absent when the voting took place in the Nominating committee. Thus the committee considers the proposal to be in order.

No other candidates were proposed.

The Annual meeting elected the following persons as Board members:

Board members two years.
Ingrid Östlund, new election
Roelof Hansman, new election
Gunilla Hjelmåker, re-election
Hans-Olof Hagén, re-election
Malin Emmoth, re-election
Mats Bernö, re-election

Board members one year:

Emma Darelid, by-election
Claes Jonsson, by-election

Until the Annual meeting 2019 the following persons remain as Board members: Kristina Gustafsson, Peter Dobers, Vida Afua Attah and Joel Dutt. 

§ 17 Election of two permanent auditors and two auditor substitutes, and a Ministry assessment committee, encl. 5
Jonas Grahn and Christina Gotting were elected permanent auditors for one year and Susanne Westman and Tobias Andersson were elected auditor substitutes for one year.

As members of a Ministry assessment committee the following persons were elected:
Johan Sahlén, convenor, Jacques Lombard and Kim Skoglund, and as substitute Karin Sandström.

§ 18 Election of members for other functions, encl. 5
Kjell Walfridsson, Chair of the Nominating committee informed about the proposals for Council members. Some are elected for two years while others are elected for one year. This is to reach the order stated in the church’s organisational document, that half of the Council members shall be elected every year for a period of two years.

The Nominating committee wishes, with its proposed composition of the Councils, that their role and place in the worship groups will become more visible and clearer, based on the description of the Councils’ task contained in the organisational document.

The Annual meeting decided to elect the names and periods proposed for the three Councils according to the enclosure.

The Annual meeting decided to elect the names proposed for ministry committees as well as for ministry support committees according to the enclosure.

Regarding the church’s groups, there was a question how Equmenia Immanuel Stockholm relates to the various groups of the congregation. Tobias Olsson, Chair of EIS, replied that EIS still does not have any ministry of their own but is working towards having a holistic perspective over all the work among children and youth. Together with the leaders of the different ministries EIS wants to find the means to support in the best way.

Daniel Nilsson should be added to the Environment and Justice group.

The Annual meeting decided, with the above mentioned addition, to elect the groups and members that were proposed according to the enclosure.

§ 19 Election group for Nominating committee for next Annual meeting, 2019
Marco Helles informed that it is not the Board’s task to propose an Election group for the coming year. He has therefore given this task to the Councils. Unfortunately the Councils have not been able to submit a complete proposal for the Annual meeting. Marco therefore suggested that the Annual meeting elect the proposed names and that the remaining ones (one representative each from the Swedish 11.00 worship group, Immanuel 153 and the International worship group) be elected in by-elections at the next congregational meeting.

The Annual meeting decided, as a first part of the decision, to elect Ingegerd Berg, Lois Hemgren, Mi-Hye Cho and Sunwoo Moon to the Election group with the task to propose candidates for the Nominating committee 2019.

The Annual meeting decided to have a by-election of three persons for the Election group at the next congregational meeting.

§ 20 Report on the ongoing work with the Ministry action plan towards 2020, encl. 6
Claes-Göran Ydrefors, Pastor and Vice Senior pastor, referred to the report on the church’s four focus areas and to the Democracy and Participation group.

Like the Ministry Evaluation Committee, Claes-Göran noted that the Ministry action plan was somewhat ambitious and that what we have decided takes longer to implement than planned. As a congregation we need to allow ourselves to try out new forms and evaluate them.

He stressed the importance of the Councils’ role and commitment in realising the Ministry action plan in the church’s groups.

The subject was opened to the floor.

There was a comment that the theological discussion is missing in the report. This discussion is needed both within the respective language groups and between the language groups.

§ 21 Motions from members, encl. 7
Three motions to the Annual meeting have been received.

Motion A
Training in diversity and recruitment
The members Lina Mattebo and Mirjam Olsson presented their motion and Marco Helles presented the Board’s answer.

The movers replied that the Board’s response is general and that they mean that the subject is large and that there is a point in being more specific. They considered it important that the starting point is that the persons concerned should be trained in these issues and that it is not voluntary.

The subject was opened to the floor.

There was a comment that the theological perspective is lacking. There is a good biblical basis to address diversity so that the context will be from a congregational perspective.

Further comments were made on the importance of the Nominating committee being trained on these issues.

The movers replied that it is an excellent suggestion to have the training on a theological basis.
The Annual meeting decided to approve the Board’s answer to the motion, with the addition that the training should be on a theological basis.

Motion B

The Climate issue
The movers, the Environment and Justice group, were represented by Anders Berndes, who presented the four points of the motion. Board member Malin Emmoth presented the Board’s answer.

Anders Berndes replied with regard to point four in the motion that the Church Board of the Uniting church has already decided that the Uniting church should join the network KlimatSverige. Furthermore, the group would like to look at the church’s environmental policy, which is from 2008. The group also offered to work on identifying the resources needed for environmental certification and reviewing the policy for the church’s securities and investments.

The subject was opened to the floor.

There were comments that 2008 is a very long time ago in several ways. It is obvious today that the environmental issue is important. It is no special interest but affects us all now, as well as our children and grandchildren. The environmental issue needs to be broadened and the speaker proposed that this issue be incorporated into the statutes of the church.

The Annual meeting decided to adopt the Environment and Justice group’s offer to investigate the points of the motion and, with this addition, the motion was considered to have been addressed.

Motion C
Clarify the mediation of Probitas’ apartments to members
The movers, Lina Mattebo and Mirjam Olsson, presented their motion with the help of pictures with statistics, and Board member Mats Bernö summarised the Board’s response, where he for instance referred to Probitas reviewing their housing policy in 2017.

The movers replied that their proposal about the pastor’s reference is not meant to be a ranking but to confirm the applicant’s voluntary commitment and that the applicant is a member of the congregation. They also said that diversity is lacking among the residents of the student home Tegnérgården.

The subject was opened to the floor.

There were comments that one needs to understand the movers’ conviction and that Probitas should show a clearer congregational interest with the existing apartments. Furthermore, it was considered remarkable that the Board does not take it more seriously that the whole congregation should have the opportunity to take part of the apartments. Based on the fact that we are a church and with the values that the congregation has, this should be reflected. It was also found that it is perceived as anonymous and difficult to know where to look for information and how to queue for apartments.

Samuel Borg, CEO of Probitas, replied that about 12 apartments are being mediated per year. Of these, two go to housing of church staff, one goes to Bostadsförmedlingen, five apartments according to applications to Löjtnantsgatan (which are primarily members) and two to others in other properties. Approximately one apartment per year is rented to the church for diaconal needs. Each year, approximately eight internal and two external exchanges are made.
All assignments of apartments are made by Probitas’ Board, except for student apartments which have their own queue system.

The movers replied that it is not the number of apartments that is important but the process of mediation and appointment.

Tobias Andersson, former manager of Tegnérgården, answered the criticism of insufficient information to the congregation and said that he had been around to all the language groups and informed about the student home and the possibility of booking a place there. He also emphasised that it is easy to find Tegnergården on the internet and that the website is also available in English. Current manager Henrik Göhlin confirmed this.

There was also a comment regarding the movers’ proposal of an auditor for this specific issue. The speaker emphasised that the church already has auditors reviewing the ministry and that it is not possible to appoint auditors for separate issues.

The Chair of the meeting summed up the discussion as follows: that there is a desire for greater transparency regarding the way in which apartments are being mediated, that appointments are desired in the interest of the congregation and that clarity of information that will reach all members is requested.

The Chair asked the meeting whether they would say yes to the Board’s response to the motion of if they would say yes to re-submit the motion to the Board with the three addendums in her summary. Since it was not possible to decide which option received the most yes votes, the question went to ballot voting.

Board member Joel Dutt asked the congregation what would be expected by the Board if the motion was re-submitted.

Board member Mats Bernö opposed the fact that the Annual meeting now voted for another proposal than what the motion describes and which the

Board has already answered. He felt that the movers should instead write another motion to the next Annual meeting based on the facts and thoughts that have emerged in the debate.
The decision on this motion went to ballot which gave the following result:
37 votes to the Board’s reply to reject the motion
55 votes to re-submit the motion to the Board.
The Annual meeting decided to re-submit the motion to the Board.

§ 22 Any other business
There were no other items.

§ 23 Conclusion
Vice Senior Pastor Claes-Göran Ydrefors thanked the presidium and prayed, after which the Chair of the meeting, Karin Pettersson, declared the Annual meeting 2018 closed.

Secretary:Cathrin Sjöström
Minutes approved by: Karin Pettersson, Chair, Mark Tatlow, Vice Chair
Agneta Dalemark and Juhyung Kim, reviewer

 

Minutes from the Annual meeting in Immanuel church, Sunday 23 April 2017

Encl mentioned in the notes are not at the website.

Present: about 180 members at the start of the meeting, about 105 at the end
Simultaneous interpreters: Johan Ahlberg, Hanna Zuring Peterson

§ 1 Introduction
Marco Helles, Chairman of the congregation, welcomed everyone and prayed for the meeting, for the congregation and for the role of the congregation in Stockholm.

The Chairman called up the whole staff and thanked them with a flower for their valuable efforts. He also called up the CEOs of the church’s companies Probitas, Hotel Birger Jarl and Immanuel Care and thanked them with a bouquet

Then he declared the Annual meeting open.

§ 2 Announcement of the meeting
It was confirmed that the meeting had been announced according to the statutes.

§ 3 Agenda
As no other questions were announced, the Annual meeting decided to approve the agenda.

§ 4 Election of Chairman and Vice chairman of the Annual meeting
Karin Pettersson was elected Chairperson of the Annual meeting and Mark Tatlow Vice chairman.

§ 5 Election of secretary, tellers and two reviewers, who will verify the minutes together with the Chairman and Vice chairman
The meeting decided to elect Cathrin Sjöström as secretary.

The meeting decided to elect the following persons to count the votes at the meeting: Madeleine Harby Samuelsson, convenor, Arne Berg, Jonas Gustafsson, Suna Brunnsäter, Agneta Dalemark, Margareta Lindgärde and Ann-Margret Bergman.

The meeting decided to elect Patrick Amofah and Ingrid Jonsson to verify the minutes together with the Chairman and Vice chairman.

§ 6 Annual report

a) Annual report, encl. 1

The Annual report has been sent out to the members of the congregation. An information meeting prior to the Annual meeting regarding the church’s finances and ministry was held on 19 April 2017. Therefore Senior pastor Ulla Marie Gunner gave a short report with the help of picture illustrations on the ministry of the congregation in 2016. Please also see the Annual report of 2016, encl. 1, pp 3-38

Ulla Marie stressed the importance of the worship service. There we can meet, strengthen and deepen our faith, and the children are at the center, as in today’s joint service, where also the church’s music school participated. About 30 confirmands from Immanuel church and some other churches participated in Immanuel’s confirmation class “Express yourself”, where the key words are guidance – conquer – experience. The confirmation teaching continues with two more years, K2 and K3.

Immanuel 153 celebrated their 10th anniversary. Besides worship and communion services this group is the driving force behind the Alpha courses and several other groups. The Music investigation was completed in 2016 and has been presented to the Board. (Please see more information under 6b). A joint Christmas concert for the whole church took place in December.

The church’s international work in our sister churches N’djili, Congo, and Panvel, India, continues through a number of projects. Please read more in the Annual report of 2016, encl. 1, p. 35. The Christmas market is very important for our international mission work. Diakonia is our denomination’s aid organisation.

In 2016 there were a number of exhibitions in the premises of the church. Ulla Marie especially mentioned the exhibition “Pray” and the audio installation “Prayer” at the Historical museum. Several members of our church participated in the latter.

The renovation of the church square was a major event and the square was re-inaugurated in October 2016. The church square corresponds well to the key words according to which the various groups have worked: welcoming, open, warm, flexible and relaxed.

Ulla Marie reported that she continues to gather the leadership group and that seven days a week there is always a pastor or a deacon on call. For more information on the staff, see the Annual report of 2016, encl. 1, pp. 37-38.

Ulla Marie ended by gratefully mentioning the names of the members who have died during the year and prayed for them

The subject was opened to the floor. There were no further questions and the Annual report was accepted and gratefully submitted.

b) The Music investigation, encl. 2 & 3

The chairperson, Kristina Gustafsson, gave a report on the investigation.

In spring 2015, the church asked the Board to investigate the music in the congregation. The Board gave Kristina the task to form a group, which has consisted of eight persons from all the worship groups. It has not been so easy to work according to the purpose of the assignment but the group has had a broad consensus on the music in the congregation, despite the diverse backgrounds.

An inventory of the music has been made in order to map out activities: for whom, purpose, which resources are needed, etc. The inventory shows that 440 persons participate in the various music activities of the church, and that about 200 persons are registered in the church’s music school.

In March 2016 there was a consultation on the music to which the whole church was invited. About 40 persons participated and there were engaged and rewarding discussions. For more information about the investigation, the inventory and the working group’s priorities and comments, see the attachments.

Kristina Åkesson, responsible for the music in the church, responded to the comments and desires regarding a wider range of genres. It has been difficult to understand what this means and what the members are missing. But she could report that the lunch concerts have been broadened both in terms of genre and involvement of the various musicians of the church, that the young people have got a better platform and responsibility through the music at the Sunday mass, that a temporary project choir has been successful and that common choirs have found opportunities to participate.

Kristina Åkesson called for more good ideas for the church's music life. She also asked everyone to help spread concert information so that our members understand that the concerts are for the entire congregation, regardless of language group.

The subject was opened to the floor.

There was a comment about the joy of music and it was also mentioned that in addition to music there are other creative expressions, such as dance.

§ 7 Administrative report and Profit-and-Loss balance sheet, encl. 1 and 4
Anette Engkvist, Head of administration, encouraged everyone to read the Annual report, which for the second time is available both in Swedish and English. The church square is the theme of the Annual report 2016. She especially thanked all those who have contributed to the publications, and especially the translators. She also made a correction, as the name of one of the translators, Erin Persson, was missing in the publication.

As thorough information about the finances had already been given at the meeting on 19 April 2017 Anette only went through selected parts of the financial results of the Immanuel group in 2016 with emphasis on the church. The figures are presented in the printed Administrative report for 2016, encl. 1, pp 42-71

Anette Engkvist presented the result of the Company group before final accounts and taxes, where all the companies also in 2016 reported very good results. This is of course a prerequisite for Probitas to be able to give the congregation a dividend of SEK 20 million.

The result of the church for 2016 is minus 431,000 kronor, despite the gift of a million kronor which the church received during the year. The budgeted result for 2016 was minus 675,000 kronor.

Mainly because of the gift of a million kronor the post gifts and offerings is 1.2 million kronor higher this year than last year. In 2016 the church did not receive any gifts through bequests, which is unusual. The costs of the church are in line with the previous year.

The market value of the securities portfolio at the end of the year was 191.8 million kronor.

The church fee campaign in October gave 130 new donors, which is very good. Gifts and offerings have increased compared with 2015, which is a trend that needs to continue also in the coming years if the church will be able to carry on its comprehensive and wide-ranging ministry.

The initiated change work continues with the same goal: to make savings of 3 million kronor over the next 5-year period. We need to keep working on a review of costs and efficiency improvements, but also to encourage members to increase their giving in various ways. It is important to challenge each other by setting clear goals, both theologically and through various kinds of information.

Anette finished by showing pictures of the new accounting structure and making a brief review of it - a structure whose goal it is to strengthen the church’s holistic view also from a financial perspective and to get an overall financial view of the different ministry areas.

The subject was opened to the floor.

There was a question why the Ericsson shares were sold at a loss.

Göran Johansson, Board member of IFAB, replied that the Board of directors’ assessment was that it was better to sell these now than to wait and risk even greater losses on these shares.

The Annual meeting decided to accept and gratefully submit the Administrative report, the Profit-and-Loss account and the Balance sheet.

§ 8 Audit report, encl. 1
Christina Gotting, certified accountant and elected representative of Immanuel church, presented selections of the Audit report for the annual accounting, company accounting and bookkeeping of the church, as well as the Board’s management in Immanuel church for the ministry in 2016, encl. 1, pp 72-74. Christina stressed that the finances of the church are well managed and that there are no complaints.

The report was accepted and gratefully submitted.

§ 9 Profit-and-Loss Account for 2016 and Balance sheet as per 31 December 2016
The Annual meeting confirmed the Profit-and-Loss Account of the church and the company for 2016 and the Balance sheet of the church and the company as per 31 December 2016.

§ 10 Discharge from liability for the Board for 2016
The Annual meeting granted the Board discharge from liability for the financial year 2016.

§ 11 Information about Immanuel Senior
Rachel Norborg Jerkeby, chairperson of Immanuel Senior, expressed the privilege of running a senior association here in Stockholm with the amazing range of options that is possible for the senior programme. She informed that the annual fee of Immanuel Senior has been raised to 150 kronor per year. As there is no lower age limit, she welcomed everyone to become support members. Moreover she referred to the Annual report, encl. 1, pp 29, 75-76.

§ 12 Information about Equmenia Immanuel Stockholm
Maria Linder, chairperson in the newly formed youth association Equmenia Immanuel Stockholm, informed about the Board of the association and the start of the work. The Board has met in order to create routines, register and member forms. In August they hope to be able to start registering members of the association.

The association will be an umbrella for the work among children and youth in the whole church. Proposals have already been received to also start a scout club and to find forms for education of young people to grow as leaders.

§ 13 Election of Chairman of the congregation for a period of 1 year
Kjell Walfridsson, chairman of the Nominating committee, presented the committee’s proposal to reelect Marco Helles as Chairman of the congregation.

The subject was opened to the floor. There were no other proposals.

The Annual meeting decided to reelect Marco Helles as Chairman for the congregation for a period of one year.

§ 14 Election of Board members, encl. 5 and 6
Kjell Walfridsson, Chairman of the Nominating committee, presented the committee’s proposal for Board candidates. As all the present members are new to the Board since last year, Kjell gave a clear motivation why the committee chose to present a straight list, with as many Board members as possible reelected.

The subject was opened to the floor. No other candidates were proposed.

The Annual meeting elected the following persons as Board members:

Board members two years:
Berit Ghavidel Rostami new election
Joel Dutt new election
Kristina Gustafsson re-election
Peter Dobers re-election
Stephen James re-election
Vida Afua Attah re-election

Until the Annual meeting 2018 the following persons remain as Board members: Gunilla Hjelmåker, Hans-Olof Hagen, Malin Emmoth, Margoth Sonnebo, Mats Bernö and Rachel Norborg Jerkeby.

Marco Helles warmly thanked the two Board members who are leaving for their work and gave them flowers.

§ 15 Election of two permanent auditors and two auditor substitutes, and a Ministry assessment committee, encl. 6

Jonas Grahn and Christina Gotting were elected permanent auditors for one year and Susanne Westman and Tobias Andersson were elected auditor substitutes for one year.

As members of a Ministry assessment committee the following persons were elected:
Karin Sandström, convenor, Jacques Lombard and Kim Skoglund, and as substitute Agneta Dalemark.

§ 16 Election of members for other functions, encl. 6
Kjell Walfridsson presented all the Councils, Committees and Groups proposed by the Nominating committee and emphasized all the engaged people who give of their time in these important functions. Without them the congregation’s ministries would not work.

The Annual meeting decided to elect the proposed persons for the three Councils.

A question was asked why the Chairman of the Council is elected by the Annual meeting and not by the Council itself. Marco Helles replied that according to the Constitution it is the Annual meeting that elects the Chairmen of the Councils.

The Annual meeting decided to elect the names proposed for ministry committees as well as for ministry support committees.

Kjell Walfridsson informed about a change on page 17, Culture and Training group. Delete Lina Mattebo and add Mikael Ivarsson. Further, on page 22, add Sofie Sahlstedt as permanent member of the TV group.

The Annual meeting decided, with the above mentioned corrections, to elect the groups and members that were proposed for each language group.

§ 17 Election group for Nominating committee for next Annual meeting, 2018
Ulla Marie Gunner summed up the task of the Election group – to propose a Nominating committee for the next Annual meeting, and to propose delegates to the organisations where the church is represented.

The Board has given the task to the lead pastors of the different language groups to suggest three persons. The proposals are Lois Hemgren, convenor, Mi-Hye Kim. There is one vacancy.

Inga Johansson asked for the word and said that it is apparent that three persons in the Election group are too few. She proposed that more people be elected to this function.

The Annual meeting decided, as a first part of the decision, to elect Lois Hemgren, convenor, and Mi-Hye Kim to the Election group with the task to propose candidates for the Nominating committee 2017/2018.

The Annual meeting decided to have a by-election for the Election group on Tuesday, 9 May.

The Annual meeting decided to refer back to the Board the question whether there should be more members in the Election group.

§ 18 Decision about a Ministry action plan towards 2020, encl. 7a, 7b
Ulla Marie Gunner presented the common Ministry action plan. Many good ideas have been developed and partly summarised in a document for the whole congregation. The plan describes that we are one body and that the church’s mission is to spread the Gospel. Prioritised areas are the church’s diaconal work, the work among children, youth and young adults, volunteers and leadership, and increased fellowship in the church. The booklet ends with the poem that Kerstin Gustafsson wrote for the inauguration of Immanuel church in 1974.

A question was raised about vulnerability and care group. Ulla Marie made clear that there are different forms of care groups, that our deacons have an important task but that all of us need to help out. Integrity is important and we need to listen and understand both yes and no. Sometimes it is those in need that have to make themselves known to somebody they trust.

The Annual meeting decided to adopt the proposed Ministry action plan and to work according to it.

§ 19 Motions from member, encl. 8:1, 8:2
Seven motions have been received from one and the same member, Ove Andersson.

Motion A
About the Board’s way of presenting the financial report to the Annual meeting
The member regretted that the financial report, still, after four years, is not more transparent and easy to read. The member was satisfied with the Board’s answer and proposed to support it.

The Annual meeting decided to approve the Board’s answer.

Motion B
The mural in the old cafe
The member found it sad that the Board’s answer shows an attitude that the congregation should not get involved. He still agreed to the Board’s answer to the motion and gave some suggestions to Görel Byström Janarv, the new editor of the booklet about the mural and mission.

The Annual meeting decided to approve the Board’s answer.

Motion C
Immanuel church has got a different sound system in the main sanctuary
The member began by making clear that the last request in his motion was misspelled: it should be “aesthetic” and not “ethical”.
The member found it wrong that the Board’s focus had been on the loudspeakers’ capacity rather than on the audience and that it was incorrect by the Board to transfer the question to expertise. The question should have been anchored to the users. He felt that the Board through this action loses its credibility for other types of reviews and renovations which entail greater costs. Furthermore, the Board should consider how it treats members of the congregation who need hearing loops and that it is not sufficient to refer to certain places in the sanctuary.

Peter Dobers, representative of the Board, presented the Board’s answer. He stressed that the renovation had been cumbersome with unknown, but existing, power problems which had to be addressed. The previous sound system had not been marked in a relevant way and therefore there was no information about where the cables led. The hearing loop lies in the floor together with the heating loop and therefore cannot be torn up. He stressed that the Board’s answer is based on the member’s requests.

The decision about this motion went to ballot, and the result was the following:
57 votes that the Board’s answer to the motion should be approved.
37 votes that the Board’s answer should be referred back to the Board.

The meeting decided to approve the Board’s answer.

Motion D
Regarding the church square of Immanuel church
The member is willing to make himself available for the continued work. He was pleased with the Board’s answer and proposed to support it.

The Annual meeting decided to approve the Board’s answer.

Motion E
A permanent Nominating committee for the Boards of the church’s companies
The member found the Board’s answer to be incomprehensible. He insisted that the election of candidates to the Boards of the church’s companies needs to be done in a more accurate way. He also wanted to know what the Board means with “the wide network” of the assigned person.

Göran Johansson, Board member of the church’s company IFAB, referred to the fact that according to the church’s statutes, it is the church Board that has the overall responsibility for the finances. Because of this the Board also has the full right and freedom to appoint a Nominating committee.

The member thought that, even if that is the case, the elections need to be made from a wider base.

Hans-Olof Hagén, representative of the Board, presented the Board’s answer. He expressed appreciation for the member’s involvement in this matter in order for the procedure to be right. Hans-Olof agreed that competent people should be in the Board of the church’s important companies. However, he emphasised that it is up to the Board to decide whether it needs help to appoint Board members in the companies or not.

The Annual meeting decided to approve the Board’s rejection of the motion.

Motion F
Regarding the real estate Svea Artilleri No. 15 and Löjtnantsgården
A correction was made in the English translation of the Board’s answer, the second sentence. The English wording should be “The inquiry will be led by the Board’s Ministry and Organisation subcommittee.”

The member suggested that the project’s building program and its ideas would be the base of the inquiry.

It was clarified that the forthcoming inquiry will be carried out by the Ministry and Organisation subcommittee, which at the present time consists of Margoth Sonnebo, Rachel Norborg Jerkeby Vida Afua Attah.

The member suggested to approve the Board’s answer.

The Annual meeting decided to approve the Board’s answer.

Motion G
To revise the ministry, follow up on decisions and to look at the whole picture
The member noted and was pleased that decisions had already been made and therefore supported the Board’s response.

The Annual meeting decided to approve the Board’s answer

§ 20 Any other business
Ulla Marie Gunner informed about the preparatory meeting for the Church conference which will be held on Tuesday 9 May at 18.30. This meeting will also be a formal congregational meeting regarding the point of by-election of a name for the Election group.

She also reported that the recruitment of an assistant pastor for the International fellowship has begun and that an advertisement is available on the church’s website.

Congregational meetings in 2017 will be on 24 September and 26 November.
The Annual meeting 2018 will be on Sunday 22 April.

Lois Hemgren encouraged everyone to think about capable and experienced persons in the church so that more people will get involved and help out in the various tasks and activities. She invited everyone to come up with suggestions and help to take care of the resources we have in the congregation. She emphasized that it is a common responsibility to see each other and also to make oneself available.

§ 21 Conclusion
Chairperson Karin Pettersson gave the word to Marko Helles, Chairman of the congregation. Marco thanked everyone for their involvement in the meeting and especially thanked the presidium. After prayer the Chairperson declared the Annual meeting 2017 closed.

Secretary: Cathrin Sjöström
Minutes approved by:
Karin Pettersson, Chairperson
Mark Tatlow, Vice chairman
Patrick Amofah and Ingrid Jonsson, reviewer

 

Minutes from the Annual Meeting in Immanuel church
Sunday 17 April 2016 at 13.00

Present: about 180 members at the start of the meeting, about 122 at the end

Simultaneous interpreters: Johan Ahlberg, Mikael Hovemyr

§ 1 Introduction
Marco Helles, Chairman of the congregation, welcomed everyone and prayed for the meeting. He reminded the members that Immanuel church is a church in the middle of Stockholm for the people of Stockholm and asked what characteristics the members wished for the church to have. He mentioned that 2015 had been a challenging year for the church where it became evident how much we are needed in the society. Further, he stressed the three focus areas of the church: Fellowship between the worship groups; Children, young people and families; and Diaconal work. The Board also wants to put great emphasis on voluntary work and leadership.

Marco also mentioned that the church needs to save three million kronor during five years, or there needs to be a strong increase in gifts and offerings. The church needs well functioning companies where we need to ensure sustainability and therefore the church cannot increase required returns year after year. The 20 million kronor which are now the dividends from Probitas is a ceiling not to be exceeded.

Democracy shall be increased and the revised constitution contains a new element, namely that the Board will suggest a ministry plan for the Annual meeting to decide on from 2017. The communication also needs to improve.

Marco ended his introduction by calling up the whole staff and the CEOs of Hotel Birger Jarl and Probitas and giving a flower to each one as a token of the congregation's warm thanks for their work. He then gave the word to Senior pastor Ulla Marie Gunner.

Ulla Marie emphasized the task of the church, based on the values and approach in the church's vision (see p. 50 in the Annual report of 2015). She especially mentioned the welcoming attitude we all need to have towards each other, to new people and to others who are visiting. She also showed some statistics of the age distribution of the members and the number of members over a period of seventy years and was glad to notice that the member curve is so stable, which is unusual for congregations in Sweden today. But she also emphasized the challenge not to stagnate and be content but to reach more people and to grow as a church. She ended by informing about the new fundraiser "Heart Immanuel" and distributed reminder cards to have at hand.

Then Marco declared the Annual meeting open.

§ 2 Announcement of the meeting
It was confirmed that the meeting had been announced according to the statutes.

§ 3 Agenda
Regarding point 16, there was a proposal to first have a discussion around the Ministry assessment committee which is suggested to be appointed at this meeting, alternatively to decide not to elect such a committee this year.

To point 21, Any other business, was added information from the music investigation, information about addresses and newsletters and summer school for children who have not completed their courses of the current school year.

The Annual meeting decided to approve the agenda with these additions.

§ 4 Election of Chairman and Vice chairman of the Annual meeting
Anders Andersson was elected Chairman of the Annual meeting and Karin Sandström Vice chairman.

§ 5 Election of secretary, tellers and two reviewers, who will verify the minutes together with the Chairman and Vice chairman
The meeting decided to elect Cathrin Sjöström as secretary.

The meeting decided to elect the following persons to count the votes at the meeting: Kerstin Mjönes, convenor, Sofie Sahlstedt, Ulla Sjögren, Gunilla Herlitz, Bo Olsson, Jacques Lombard, Eva Widén, Young Soon Vikström, and Ingrid Jonsson.

The meeting decided to elect Göran Kollberg and Anita Isaksson to verify the minutes together with the Chairman and Vice chairman.

§ 6 Annual report, encl. 1
The Annual report has been sent out to the members of the congregation. An information meeting prior to the Annual meeting regarding finances and ministry was held on 13 April 2016.
With the help of picture illustrations Senior pastor Ulla Marie Gunner gave a short report on the ministry of the congregation in 2015 and referred to the Annual report of 2015, enclosure 1, pp 3–50, which she encouraged everyone to read.

She especially mentioned the church's support to refugees in the autumn of 2015 and how through this we understood our task as church more clearly, that the confirmation classes in 2016 will be a joint event with all the language groups and also together with other churches in Stockholm, that Immanuel is in the world and the world in Immanuel through for instance the Panvel Run, the music, food and meetings. The four TV services which were broadcast in the autumn of 2015 were watched by more than one hundred thousand people.

Further the Senior pastor informed about the leadership group that has existed for almost a year, and that the congregation has elected Claes-Göran Ydrefors as Vice Senior pastor. A new person has been employed for personnel matters, Karin Enberg.

A staff survey has been carried out showing very good results with motivated staff who largely feel that they are respected by leaders and coworkers and who have also great trust in and from their immediate leader. Both the Work Environment Authority and the trade union Vision have visited us and noticed that the church is a well functioning workplace.

Ulla Marie ended by reading the names of the members who have died during the year and praying for them and their relatives.

The subject was opened to the floor.

There was a question if the workplace has a plan against bullying. Ulla Marie replied that a plan is in place and that the staff is working on quickly being aware if anything is wrong.

One person considered it disturbing that not all language groups have Bible study groups. Ulla Marie replied that she is always positive to Bible studies.

The Annual report was accepted and gratefully submitted.

§ 7 Administrative report and profit-and-loss balance sheet, encl. 1, 2
Administrative leader Anette Engkvist encouraged everyone to read the Annual report, which for the first time is available both in Swedish and English. She especially thanked all those who have contributed to the publications, and especially the translators. She also encouraged the members to take part of Probitas' Annual report.

As thorough information about the finances had already been given at the meeting on 13 April 2016 Anette went through selected parts of the financial results of the Immanuel group in 2015 with emphasis on the church. The figures are presented in the printed Administrative report for 2015, enclosure 1, pp 52–81.

Anette Engkvist presented the result of the Company group before final accounts and taxes, where all the companies also last year have made profits and even "all time high". The result of the church is plus 3.1 million kronor, mainly because of a legacy, the dividends from Probitas and income from the financial instruments.

The realignment of the promissory note means that the church no longer receives any revenues in the form of interest from the promissory note, which has been the single largest revenue of the church. The church now receives larger dividends from Probitas, which costs Probitas much more than the setup with the interest from the promissory note. The funds that are invested in various financial instruments have provided a good positive result, despite the tricky interest rates and surging stock market in 2015.

For Probitas, the realignment of the promissory note has meant an increased cost of four million kronor, which affects their finances as well as that of the group as a whole.

As the costs of the church increase more than the revenues, it is necessary that the gifts and offerings will increase at the same time as the work needs to be made more efficient if the church will be able to carry on with the same ministries as today. Anette also reminded the congregation of the budgeted deficit of 675,000 kronor for 2016, but lastly also of the great privilege that we as a church have access to such large resources and thus have a lot to be grateful for and continue to manage well, encl. 2.

The subject was opened to the floor.

There was a question why the church fee constitutes such a small entry and Anette replied that it is because not so many members have joined the church fee system. This is a simple way to give to the church and information about it is given every year at the beginning of the autumn.

It was clarified that the scale on pp 56–57 in the Annual report is correct. The sum refers to million kronor.

The Administrative report, the Profit and Loss account and the Balance sheet were accepted and gratefully submitted.

§ 8 Audit report, encl. 1
Jonas Grahn, certified accountant and permanent auditor of the Immanuel church, presented selections of the Audit report for the annual accounting, company accounting and bookkeeping of the church, as well as the Board's management in Immanuel church for the ministry in 2015, see enclosure 1, page 82. Jonas stressed that the finances of the church are well managed, that there is good order and that there is good internal control.

The report was accepted and gratefully submitted.

§ 9 Profit and Loss Account for 2015 and Balance sheet for 2015 and Balance sheet as per 31 December 2015
The Annual meeting confirmed the Profit and Loss Account of the church and the company for 2015 and the Balance sheet of the church and the company as per 31 December 2015.

§ 10 Discharge from liability for the Board for 2015
The Annual meeting granted the Board discharge from liability for the financial year 2015 and thanked the Board for their work in 2015.

§ 11 Information about Immanuel Senior
Rachel Norborg Jerkeby, Chairperson of Immanuel Senior, reported that Immanuel Senior now has about 300 members and that more than 100 persons attend every Tuesday meeting. Besides the Tuesday meetings walks, excursions and journeys are organized. Immanuel Senior offers positive and wideranging activities for older people.

§ 12 Information about an Equmenia organization in Immanuel church, encl. 3
Tobias Olsson and Julia Karlsson presented a short information to the Annual meeting why they are trying to awaken the dormant SMU organization and turn it into an Equmenia organization. In May there will be an invitation to an open meeting where these possibilities will be discussed, with the goal that the organization can get going in the autumn. They asked for prayer for the organization and for all the children and young people of Immanuel church.

§ 13 Decision about a new revised constitution, encl 4a, 4b
The Annual meeting decided to confirm the unanimous decision taken at the congregational meeting on 13 March 2016 and approved the revised Constitution. The decision was unanimous.

§ 14 Election of Chairman of the congregation for a period of 1 year
Marco Helles was reelected as Chairman for the congregation and the Board for a period of one year.

§ 15 Election of Board members, encl. 5
Stefan Nilszén, Chairman of the Nominating committee, presented the list of proposed Board candidates and explained that the committee is free to do different from year to year in terms of straight or surplus list and that this year they have chosen to present a straight list.

The subject was opened to the floor.

More young people were called for to the Board. Maybe a future Equmenia organization could be a good forum and hotbed for young people to grow into Board members. The need to think wider and diversity was emphasized, not only diversity over the language groups, but also in other ways. The straight list was questioned from a democratic perspective, but the members of the Nominating committee explained how difficult and time consuming it had been even to find the six candidates to this year's Board, and the congregation was asked to already now begin to think of suitable candidates for nomination to next year's Annual meeting.

The candidates proposed by the Nominating committee presented themselves and no further candidates were proposed. The Annual meeting elected the following persons as Board members for 2016/2017:

Board members two years:
Malin Emmoth, re-election
Mats Bernö, new election
Gunilla Hjelmåker, new election
Hans-Olof Hagén, new election
Rachel Norborg Jerkeby, new election
Margoth Sonnebo, new election

Until the Annual meeting 2017 the following persons remain as Board members: Kristina Gustafsson, Patrick Amofah, Lina Mattebo, Peter Dobers, Vida Afua Attah and Stephen James

The Chairman prayed for the new Board.

Marco Helles warmly thanked the five Board members who are leaving for their work and gave them flowers.

§ 16 Election of 2 permanent auditors and 2 auditor substitutes, and a Ministry assessment committee
The meeting decided to divide this point and to a) elect auditors and b) discuss and decide on a Ministry assessment committee.

a) Jonas Grahn and Christina Gotting were elected permanent auditors for one year and Susanne Westman and Tobias Andersson were elected auditor substitutes for one year.

b) Marco Helles reported that the work to develop a ministry plan, which is a new tool, will start in the autumn of 2016. From this perspective it is understandable that members have suggested to wait with the decision about a Ministry assessment committee until the Annual meeting 2017.

The members were asked whether the decision regarding a Ministry assessment committee should be made now or be postponed to the Annual meeting 2017.
The meeting decided to postpone the question to the next Annual meeting, when the ministry plan is in place and can be assessed.

§ 17 Election of members for other functions, encl. 6, 7
Concerning election of members for other functions, the Annual meeting decided according to the proposals of the Nominating committee, including the changes that the chairman of the committee had mentioned earlier in the meeting.

§ 18 Election group for Nominating committee for next Annual meeting, 2017
The Board's proposal was presented. There were comments that there are too few members in the group. The former group had five members, now only three have been suggested.

The meeting decided to elect Mi-Hye Kim, Lois Hemgren and Inga Johansson as an Election group with the task to suggest a Nominating committee for 2016/2017, and to ask the Board to appoint a representative from Immanuel 153.

§ 19 Motion from members, encl. 8a, 8b.
The Annual meeting had received a motion from a group of members regarding the mural in the café. Birgitta Lorentzi, as representative of the group, took the floor and gave their argument why the mural should be restored and motivated changes in the statements given in the motion, as the conditions have changed since the motion was written. Of the five statements only two remain, according to the following somewhat revised wording:
• that the Annual meeting shall decide that the mural be restored to its former place or to another clearly visible place after the renovation of the church square.

• that information about the mission mural shall be produced and placed together with it.

Karin Pettersson, representative of the Board, gave the Board's motivation why the Board regards the motion as answered and why the mural will not be put up again. It was also noted that the Board has been granted discharge from liability two years in a row by the congregation, according to the recommendation by the auditors.

The subject was opened to the floor, for short comments.

Several members gave their views and there was a strong and committed discussion about the mural's existence or non-existence in the future, and about the Board's management of the matter.

The Annual meeting voted regarding the proposal order in the matter and Bo Olsson's proposal to put the motion against the Board's answer was put against the proposal to only vote whether the meeting agrees to the Board's answer to the motion. The meeting decided to only vote on the Board's response, after which a vote was requested. Voting took place with voting cards and the presidium's proposal won by a large majority.

After this the Chairman asked whether the meeting approves the Board's response and that the motion thus is answered.
The meeting decided by a large majority to approve the Board's response.

The motion group expressed their reservations against the decision and will send in a written reservation which is added to these minutes, encl. 9a, 9b

§ 20 Ministry development 2016–2017
Ulla Marie Gunner brought up some of the main features which are planned for the ministry in the coming year. She especially mentioned that the Swedish and International language groups are working together in the confirmation classes and that there is an exciting plan to develop the confirmation into a three year program. This would also enable more young people to grow into leadership. Staff and volunteers also need to grow and develop.

The financial system will be changed in 2016 so that it will become clearer and easier to follow and see the results and consequences. All members of the congregation will be able to contribute to developing the ministry plan.

§ 21 Any other business
a) The music investigation
Ulla Marie Gunner presented some points instead of Kristina Gustafsson, chairperson of the music investigation.

The group also consists of Kerstin Mjönes, Jacob Molander, Ben Tatlow, Kristina Åkesson, Veronica Arvidsson, Peter Eriksson and Jeong-Mi Jensen.

The group has met several times and has had creative and fruitful discussions. They have found that music is a language of its own for worship services as well as evangelization and fellowship. The group has worked in three areas: music in worship, concerts and music in its own right.

On 12 March the group arranged an open meeting, a Music forum, with about 40 participants. The forum gave many valuable ideas, comments and requests to bring into the ongoing evaluation.

Some examples of questions that will be treated are: What is needed in the respective worship groups in order to create the right conditions for the music? What should be the priority basis in the review of the other rich musical life that exists today? How will some kind of music committee look in the future in order to create transparency and participation?

The music investigation group hopes to be able to present a report to the Board in the autumn

b) Information about addresses and e-letters
Håkan Sjögren reported that the church's register is nowadays connected to that of the Tax authorities so that the church receives automatic address updates. This is done through the members' personal code numbers and updates are being done once a month.

Håkan also encouraged all members to sign up for the digital e-letter which is a considerably
faster, more environmentally friendly and cheaper way for the church to communicate.

c) Summer school
The Annual meeting asked the Board to investigate the possibilities to arrange a summer school for children who have not completed their courses of the current school year.

§ 22 Conclusion
The Chairman thanked everyone for their patience and engagement in the meeting. Ulla Marie prayed that Jesus will be our focus and our source of power. Then the Chairman declared the Annual meeting 2016 closed.

Secretary Cathrin Sjöström
Minutes approved by: Anders Andersson, Chairman; Karin Sandström, Vice chairman; Anita Isaksson, reviewer; Göran Kollberg, reviewer

 

Minutes from the Annual Meeting in Immanuel church Sunday 12 April 2015 at 13.00

Present: 278 members, according to the electorial register.

§ 1 Introduction
Dan Svanell, chairman of the congregation, welcomed the members. He thanked Ingrid Jonsson who has left her post as secretary of the church and welcomed Steve Armfield as interim pastor for the International fellowship. Dan Svanell held his farewell speech as he will resign as chairman of the congregation after this Annual meeting. Then the Annual meeting was declared open.

§ 2 Announcement of the meeting
It was confirmed that the meeting had been announced according to the statutes.

§ 3 Agenda
The proposed agenda was accepted, with the addition to pray for the meeting. Dan Svanell prayed for the agenda points and for the decisions that would be taken.

§ 4 Election of chairman and vice chairman of the Annual meeting
Anders Andersson was elected chairman of the Annual meeting and Agnetha Dalemark vice chairman.

§ 5 Election of secretary, tellers and reviewers
Cathrin Sjöström was elected secretary of the Annual meeting.
The following persons were chosen to count the votes at the meeting: Kerstin Mjönes, Claes Jonsson, Chul-Yon Yu, Malin Nordahl Elala, Irene Andersson, Kavitha Injamuri, Philip Jansson,, Ewa Widén, Christina Eriksson and Thure Thorgren.
The following persons were chosen to approve the minutes of the Annual meeting together with the chairman and vice chairman: Barbro Södersten and Thord-Ove Thordson

§ 6 Annual report
The Annual report has been sent out to the members of the congregation. An information meeting prior to the Annual meeting regarding finances and ministry was held on 9 April 2015.
With the help of picture illustrations Senior pastor Ulla Marie Gunner gave her comments to the report of the ministry of the congregation in 2014, as shown on pp 4–56 in Annual report 2014, enclosure 1.

She especially stressed the wide range of ministries of the church, the need of a good structure in order to work according to the vision of the church and the joy of seeing different groups grow. Ulla Marie Gunner closed her speech by reading the names of the members who have deceased during the year.

The subject was opened to the floor.

There was a question regarding the visison of the church, published at the beginning of the Annual report. When and how was it produced and is it still valid?

Dan Svanell answered that the vision was taken at an Annual meeting 2–3 years ago after a number of groups in the different fellowships had prepared the matter for a year. The vision was produced in close cooperation with pastors and staff. It is still valid and has been decided in a correct manner.

The Annual report was accepted and gratefully submitted.

§ 7 Administrative report
Anette Engkvist, administrative leader, gave a clear picture of the ownership and structure of the Company Immanuel. As thorough information about the finances had already been given at the meeting on 9 April 2015 she went through selected parts of the financial results of the company in 2014 with emphasis on the church. The figures are presented in the Administrative report for 2014, enclosure 1, pp 57–87.

Anette Engkvist presented the result of the Company before final accounts and taxes, where all the companies have made profits in 2014.

The result of the church is minus 4.9 million kronor, which in principle corresponds to the defaulted interest of the promissory note for the 4th quarter. The ministries have followed the budget well and Anette Engkvist thanked those responsible for this.

A big change in the finances of the church is that the promissory note between Probitas and the church has been terminated due to changes in the Swedish tax law which no longer makes this arrangement profitable. The terminated promissory note, which so far has given the church a secure interest of 19.7 million kronor per year, means that the finances of the church will now become more sensitive to the swings of the market. We will see bigger differences between the years. For Probitas the change means lower costs of interest and thus a better result, but totally for the Immanuel Company the change is negative.

Some questions to consider in order to meet this change are: do we need to reduce the costs in the church? Can we increase the dividends from Probitas? Can we increase the dividends from the securities portfolio, or increase the giving? Maybe a combination of all this is needed. Anette Engkvist concluded by saying that we need to pray for God's wisdom in the decisions.

The subject was opened to the floor

There was a question when it will be possible to donate to the church by swish.

Anette Engkvist answered that our bank does not yet make it possible to do this from a private person to an organization. The bank is trying to find a solution and hopefully it will work from summer 2015.

There was a question whether the music school makes a profit or a loss.

Anette Engkvist replied that we don't want to describe our ministries in terms of profit and loss, as all ministries have a cost. The head master post at 25% and a part time administrator are paid by the church. For 2014 the revenue was 1.3 million kronor and the cost 1.7 million kronor, including the staff cost. In 2014 the church has paid 400,000 kronor to this ministry.

Peter Eriksson, head master of the music school, said that the music school has followed the budget in the past two years but that this varies from year to year depending on the number of pupils. The ministry of the music school is reaching 225 pupils per week

There was a question how the changed VAT rules influence the church.

Anette Engkvist answered that these rules do not influence the church at present. There is another governmental investigation in progress regarding possible VAT on non-profit organisations but it is not yet ready.

The Administrative report, the Profit and Loss account and the Balance sheet were accepted and gratefully submitted.

§ 8 Audit report
Jonas Grahn, permanent auditor of the Immanuel church, presented selections of the Audit report for the annual accounting, company accounting and bookkeeping of the church, as well as the Board's management in Immanuel church for the ministry in 2014, see enclosure 1, page 88.
The report was accepted and gratefully submitted.

§ 9 Profit and Loss Account and Balance sheet for 2014
The Annual meeting confirmed the Profit and Loss Account of the church and the company for 2014 and the Balance sheet as per 31 December 2014.

§ 10 Discharge from liability for the Board for 2014
The Annual meeting granted the Board discharge from liability for the financial year 2014. The vice chairman of the Annual meeting thanked the Board members with roses.

§ 11 The Nominating committee's proposal
Stefan Nilszén, chairman of the Nominating committee, presented the committee's proposals of delegates for the various areas of responsibility within the church, according to enclosure 2 and 3. Some changes and additions are shown in encl. 2. At the Annual meeting about 800 assignments are filled by about 500 persons.

§ 12 Election of chairman of the congregation for a period of 1 year
Marco Helles was unanimously elected new chairman of the congregation and the Board for a period of one year. A reservation against the fact that the decision was registered as unanimous was turned in later, see enclosure 4. However, this reservation does not change the decision.

There were comments that the criteria according to which the Nominating committee had been working in order to find a new chairman had been somewhat unrealistic. It was proposed that next time the committee should work according to more realistic criteria and also stress spiritual qualities.

§ 13 Election of Board members
More Board candidates were presented than the actual number of vacant positions in the Board: six persons were to be elected for two years and one for one year as by-election for Marco Helles. The nine candidates proposed by the Nominating committee presented themselves and 14 persons made pleas for them. There were no other candidates.

After a secret ballot with 269 ballot papers, out of which three were invalid, the following persons were elected:

Board members two years:
Patrick Amofah re-election
Stephen James re-election
Lina Mattebo re-election
Kristina Gustafsson re-election
Peter Dobers new election
Vida Afua Attah new election

Board member one year:
Malin Emmoth by-election

Until the Annual meeting 2016 the following persons remain as Board members: Göran Johansson, Johan Sahlén, Karin Pettersson, Sungha Wendin and Tove Janarv

Dan Svanell gave flowers to Board members Johannes Nilsson and Ingegerd Berg who have resigned from the Board and thanked them for their time and engagement. Karin Pettersson gave flowers to Dan Svanell and thanked him for the years he has served as chairman of the congregation and in the Board.

§ 14 Election of auditors and auditor substitutes
Jonas Grahn and Christina Gotting were elected permanent auditors for one year and Susanne Westman and Mats Bernö were elected auditor substitutes for one year.

§ 15 Election of members for other functions
Concerning election of members for other functions, enclosure 2, the Annual meeting decided according to the proposals of the Nominating committee, including the changes that the chairman of the committee had mentioned earlier in the meeting.

§ 16 Election group for Nominating committee for next Annual meeting
Ulla Marie Gunner presented her and Dan Svanell's suggestion for an election group: Ingvar Kvernes (convenor), Lois Hemgren, Mikael Hovemyr, Inga Johansson, Sven Mannervik. These persons will have the task to suggest a Nominating committee for 2015/2016.

The meeting decided according to the proposal.

A question was raised whether it is the responsibility of the election group to make sure that not everyone from one language group in the Board will run for re-election at the same time. Dan Svanell replied that this would mean that we would always present straight lists but now we vote for individuals. However, he asked next Nominating committee to keep this question in mind in their work.

§ 17 Auditors and substitutes for Rådmanshemmet
Jonas Grahn and Christina Gotting were elected auditors for the Retirement home Rådmanshemmet for one year with Susanne Westman and Mats Bernö as substitutes for one year.

§ 18 Motions
In a motion to the Annual meeting Lalit Kumar requested the budget for mission and aid to be raised to l,0% of the annual budget of the congregation, enclosure 5A, and that this sum would be raised when needed after having been checked by the Board every second year. Lalit Kumar gave the background to his motion.

Johan Sahlén of the Board answered the motion by reading parts of the Board's answer, encl. 5B. The Board is positive towards the Annual meeting stating a lowest level of 1% of the total budget every year to be given to international mission and aid.

Kjell Walfridsson, chairman in the Committee for Mission and Development aid, found that the Board has mixed up the figures in their response and thus missed the intention of the motion. He clarified that the motion is about percentage of the budget of the congregation, without considering gifts and offerings. His suggestion to the Annual meeting was to decide on an increase in the budget of 100,000 SEK to the Mission and Development aid Committee by at least 25% every year during a five year period.

The Annual meeting decided, according to the Board's proposal, that at least 1% of the total annual budget shall be given to international mission and development aid. Kjell Walfridsson's proposal was passed on to the Board for further discussion.

Rachel Norborg Jerkeby suggested to change the name of the committee in order to clarify what is international and what is national mission. No decision was taken regarding this.

§ 19 The organization of the church
For reasons of time, Ulla Marie Gunner suggested to postpone the subject of a new organization for Immanuel church. However, a decision about the third clause on the last page, (encl. 6) needs to be taken by the Annual meeting.
The meeting decided according to the proposal and also accepted the third clause. The new organization will be discussed at the Congregational meeting on 3 May 2015.
There was a proposal to include the music ministry in a clearer way in the work on the organization of the church.
The meeting decided according to the proposal.

§ 20 Immanuel Senior
Rachel Norborg Jerkeby informed about Immanuel Senior, which is a juridical person of its own within Immanuel church. Immanuel Senior was earlier part of Riksförbundet Pensionärsgemen- skap but left this organization in 2014. Immanuel Senior has about 300 members and about 30 meetings every year with great variation. She referred to the Annual report for 2014, encl. 1, pp 38–39, 50–51, 89–90.

§ 21 Any other business
Yasin Farhat shared how difficult the recent change in leadership has been for the members of the International fellowship and stressed that this must never happen again.

Kerstin Fränne stressed the importance of founding an Equmenia organization for the work among children and youth in the church.
Ulla Marie Gunner mentioned that two persons are working on this and hope to present something to the Annual meeting 2016.

The chairman thanked the Nominating committee for the work they have done in preparing for the Annual meeting.

§ 22 The Senior pastor – thoughts about the coming year
Ulla Marie Gunner shared some thoughts about the coming year – Immanuel church is made up of its members and has its wealth through its international spirit. She encouraged the members to at least once in the coming year visit another service than the one they usually attend. All of us need to widen our views.

Congregational meetings in 2015: 3 May, 27 May, 4 October, 18 November.

§ 23 Conclusion
Dan Svanell concluded by wishing God's blessing on the new chairman Marco Helles and by thanking the presidium and the interpreters Mark Tatlow and Johan Ahlberg.

At last the chairman thanked the congregation for their attention and declared the Annual meeting 2015 closed.

Secretary: Cathrin Sjöström
Minutes approved by: Anders Andersson, Agnetha Dalemark, Barbro Södersten, Thord-Ove Thordson

 

Minutes from the Annual Meeting in Immanuel church Sunday 6 April 2014

About 175 members were present.

§ 1 Dan Svanell, chairman of the congregation, welcomed the members and held a short introductory speech before he declared the Annual meeting open

§ 2 It was confirmed that the meeting had been announced according to the statutes.

§ 3 The proposed agenda was accepted.

§ 4 Johan Arenius was elected chairman of the Annual meeting. No vice chairman was elected as the chairman of the congregation was not chairman of this meeting.

§ 5 Ingrid Jonsson was elected secretary of the Annual meeting.

The following persons were chosen to approve the minutes of the Annual meeting together with the chairman: Madeleine Harby Samuelsson and Torbjörn Sundblad.
The Nominating committee suggested the following persons to count the votes at the meeting: Lars-Ingmar Jerkeby, Rachel Norborg-Jerkeby, Bo Olsson och Lars Tynnemark.

§ 6 With the help of picture illustrations Ulla Marie Gunner gave her comments to the report of the ministry of the congregation in 2013, as shown on pp 6-54 in Annual report 2013, enclosure 1.

The subject was opened to the floor.

The Social Mission is carrying out an extensive diaconal work and Agnetha Dalemark would have liked to see reports of this in the Annual report, not least as Immanuel church is one of the heads of the Social Mission.
The Annual report has been sent to the members of the congregation. An information meeting prior to the Annual meeting regarding finances and ministry was held on 2 April.

§ 7 The Administrative report for the ministry in 2013 was presented, enclosure 1, pp 57-58.

Anette Engkvist, administrative leader, commented on the Profit and loss account and the Balance sheet with cash flow analysis of the concern as well as Profit and loss account and Balance sheet with cash flow analysis of the church ministry, see enclosure 1, pp 59-79.

The good result of this year, plus 11,268 million kronor, is mainly due to the following: donation of three wills of totally 3,3 million kronor, sale of a flat 4,4 million kronor and capital gains of vended securities 3.4 million kronor.

For further information about finances and ministry, see the published Annual report for 2013.

Anette Engkvist concluded by stressing some challenges in the multiannual budget of the church.
From 2011 and onwards there is a lack of balance between revenues and costs as the costs increase more than the revenues. In the long run this will influence the ministry of the church in a negative way.
We still do not know how the new tax rules for non-profit organizations proposed by the government will influence the finances of the church in the future.

§ 8 Jonas Grahn, permanent auditor of the Immanuel church, presented selections of the Audit report for the annual accounting, concern accounting and bookkeeping of the church, as well as the Board's management in the Immanuel church for the ministry in 2013, see enclosure 1, page 80.

§ 9 The Annual meeting confirmed the Profit and Loss Account of the church and the concern for 2013 and the balance sheet as per 31 December 2013.

§ 10 The Annual meeting granted the Board discharge from liability for the financial year 2013.With this the ministry for 2013 was gratefully submitted.

§ 11 Christer Zettergren, chairman of the Nominating committee, presented the committee's suggestions of delegates for the various areas of responsibility within the church, according to enclosure 2. Some changes and additions are shown in encl. 2. In some cases the mandates of the councils and the relation to the staff are unclear and in other cases it has been difficult to find members for the councils. Last year the Board was asked by the Annual meeting to come back with a clear picture of the organization and the mandates of the different councils. This has not happened, but the Board promised that it will be done in the coming year. At the Annual meeting more than 900 assignments are filled by about 600 persons, suggested by the Nominating committee.

§ 12 Dan Svanell was unanimously elected chairman of the congregation and the Board of the congregation for a period of one year.

§ 13 For the election of Board members a written presentation of the six candidates, two of whom were first-time elected, was submitted, enclosure 3. There were no other candidates.
After a short presentation of the candidates the congregation was ready for election. The Annual meeting unanimously elected the following Board members for a period of two years Marco Helles (re-elected), Tove Janarv (first time elected), Göran Johansson (re-elected), Karin Pettersson, (re-elected), Johan Sahlén (first time elected) and Sungha Wendin (re-elected) The following members remain in the Board until the Annual meeting 2015: Patrick Amofah, Ingegerd Berg, Kristina Gustafsson, Stephen James, Lina Mattebo and Johannes Nilsson.

§ 14 The Nominating committee had suggested Jonas Grahn and Christina Gotting as permanent auditors of the finances of the congregation, and they were elected by the meeting. Mats Bernö and Susanne Westman were elected auditor substitutes.

§ 15 Concerning election of members for other functions, enclosure 2, the Annual meeting decided according to the suggestions of the Nominating committee, except for the election of Board and coworkers of Immanuel Senior.
As SMU is dormant, no board has been elected. During the year Johan Arenius has chaired a task force that has been investigating how the youth work of the congregation should be organized and renewed. He gave a report on the work so far and the plans for the future. From now on this question will be taken care of by the Board and the staff.

§ 16 The Annual meeting decided to elect an election group consisting of: Ingvar Kvernes (convenor), Monica Helles, Ingemar Hulthén, Inga Johansson, Claes Jonsson and Sven Mannervik to suggest a Nominating committee for 2014/2015. The suggestion should be ready so that the committee can be elected by a congregational meeting in September.

§ 17 Jonas Grahn and Christina Gotting were elected auditors for the Retirement home Rådmanshemmet with Susanne Westman and Mats Bernö as substitutes.

§ 18 In a motion to the Annual meeting Torbjörn Sundblad had requested that the concern of the church should offer work places and accommodation in order to help EU citizens from Romania, see enclosure 3. In the meeting Torbjörn Sundblad further explained the reason for his motion. Karin Pettersson gave a short comment to the Board's answer to the motion, see enclosure 4.
The Board shares the view that the ministry among EU citizens is an important and urgent part of the diaconal work of the church but deems that the Annual meeting is not able to order the boards of the concern and the executive managements to make decisions regarding their daily work.
According to the Board's proposal, the Annual meeting asked the management of the church to carefully follow the development among newly arrived EU citizens in order to see how Immanuel church could help this group
with support and accommodation.

§ 19 The Senior Citizens Fellowship Association, RPG, of Immanuel church is now called Immanuel Senior according to a decision taken at an extra Annual meeting on 4 March. Rachel Norborg-Jerkeby, chairman of the fellowship, reported that Immanuel Senior has about 300 members and that Tisdagsträffen has 100-120 visitors every week. The Annual meeting thanked for the information regarding the elections of Board and coworkers by Immanuel Senior, as per enclosure 2, pages 24-25, and wished the elected members God's blessing and guidance

§ 20 There were no other questions.

§ 21 Ulla Marie Gunner shared some thoughts for the coming year. There will be an evaluation of the four prioritized areas of ministry, on which the congregation has already made a decision.
There are still some things to do with regard to the organization and structure of our church. The Board will review the mandates of the different councils and committees and see how they relate to each other and to the staff. There are discussions about a renewed confirmation ministry and this has high priority.
An urgent question is a new co-worker after pastor Chris Peterson who will conclude his term of ministry in April.
Sophia Hober is chairman and Ove Andersson secretary in the group that is planning a renewal of the church square. The following persons are members of the group: Anita Chun, Anna Ejeby, Magnus Helmner, Monica Helles, Sven-Evert Rönnedal and Vida Afua Attah. Ulla Marie Gunner, Camilla Mattebo and Martin Åsander participate inservice.
New "husmor" is Camilla Mattebo, who is employed for one year from 10 June.

Fellowship Sunday 7 September. After worship in the different worship groups some form of fellowship is planned, concluding with a joint service in 153-style.

Upcoming congregational meetings:
14 May: Discussions prior to the Church conference
17 September: Election of Nominating committee
22 October: Budget work for 2015
23 Novembe:r Information
24 January 2015: Election of delegates to the Church conference and Annual meetings

Ulla Marie Gunner concluded with some challenges for the future:
• External and internal communication
• The renewal of the church square
• How do we want to function as a church and contribute to the ministry
• Clarify the financial situation of the church and increase the awareness of giving.

§ 22 Dan Svanell thanked the presidium of the Annual meeting and Hanna Zuring Peterson, who translated the meeting into English, and presented flowers and a warm thank you to Andreas Linderyd och Camilla Mattebo who are now leaving the Board.
At last the chairman thanked the congregation for their attention and declared the Annual meeting 2014 closed.

Secretary: Ingrid Jonsson
Minutes approved by: Johan Arenius, Madeleine Harby Samuelsson, Torbjörn Sundblad

The Church´ Annual Celebration

The church had its annual celebration on April 13th and 14th. The congregational meeting, which 180 members attended, was held on Saturday. Together, we could rejoice over the tremendous commitment of volunteers as we elected over 600 people for different voluntary assignments during the coming ministry year.

We also expressed our gratitude for the commitment of our staff and all the people that work in / are involved with our hotel, retirement home and property company. During the worship service on Sunday, we remembered and thanked God in a special way for the past ministry year.

For those of you that would like to know more about the decisions taken at the annual meeting, please find the meeting minutes attached. On our website Immanuel.se, you can also find more about the vision, mission and approach that we strive for in the church.

If you have any questions, comments or thoughts, you are most welcome to contact Ulla Marie Gunner – Den här e-postadressen skyddas mot spambots. Du måste tillåta JavaScript för att se den. – and Dan Svanell – Den här e-postadressen skyddas mot spambots. Du måste tillåta JavaScript för att se den..

Kind regards from the Board