Upcoming congregational meetings

Sunday 19 August 2018, 13.00 in Congressen.
Ärenden:
Fyllnadsval nomineringskommittén.
Information om svensk verksamhetsledare.

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Minutes from the Congregational meeting in Immanuel church on 18 March 2018

Encl. mentioned in the notes are not at the website.

Present: about 70 members

§ 1 Welcome
The congregation’s Chair, Marco Helles, welcomed everyone and prayed a prayer.

§ 2 Opening of the meeting
The Chair declared the meeting open.

§ 3 Election of verifiers
Arne Berg and Nancy Bono were elected to verify the minutes.

§ 4 Agenda
The agenda was approved

§ 5 Motion about climate change from the Environment and Justice group to the Church conference of the Uniting church. Tabled matter from 18 February. Encl. 1.
The group, represented by Sten Stenbeck, presented the motion. The group has come to the conclusion that the environmental and climate priority needs to be rooted in the Uniting church as a whole. It is time to show our young people that the congregation is with them in the quest for sustainability and the future. The group thinks that it is time for the Uniting church to do what the Church of Sweden has already done. Sten gave reasons for the four points of the motion.

The Chair informed that the Board is generally positive to the motion but has questions, including what the group means by resources. Should a new position be set up, and what should be prioritized? Then the Chair opened the subject to the floor.

The congregation discussed the motion. Opinions were given and questions were asked about relating climate to ordinary people and giving firm guidance to everyday life, and referring the environment questions to theological thinking. It was also informed that already at the Uniting church’s Church conference in 2017 it was decided on securities management, that the Uniting church has employed a sustainability officer, and that Immanuel church adopted an environmental policy already in 2008.

Sten Stenbek replied that the environmental work is a combination of signals from the management and individual ordinary members who need to be engaged in sorting our waste, energy consumption, water consumption, reducing paper consumption and ways of transportation. Furthermore, it is good that a policy is in place, but that the group calls for an action plan with concrete goals and annual review. He also said that the Uniting church has already developed good material around the theological connection.

The congregation decided to support the motion of the Environment and Justice group to the Uniting church’s Church conference.

§ 6 Information about the Annual meeting process and timetable
Senior Pastor Ulla Marie Gunner informed again about the new structure for the Annual meeting. The hope is that, as a result, it will give greater participation and a shorter Annual meeting.

Annual meeting documents for members will be available at church 8–15 April. Please pick up documents for neighbours and friends so that as few envelopes as possible need to be sent by post. 

On 8 April the Election committee will present the candidates to the Board and the Councils – therefore this presentation will not take place at the Annual meeting, but will be available in printed form. On this Sunday there will be opportunity to ask questions and talk with the candidates.

On 15 April there will be ‘stations’ for various issues of the Annual meeting, such as the annual report and ministry action plan, where members can ask questions to experts and Board members so that less time is spent on this at the Annual meeting.

On Thursday 19 April the companies will present their results and future plans. After this a buffet will be served.

Lasse Svensson will take part in the joint worship service prior to the Annual meeting on 22 April. At the Annual meeting there will first be a short presentation of last year’s activities and finances in Congressen. After this lunch will be served in Paus, where decisions about the Election committee’s proposals will be made, and then back to Congressen, where the motions will be discussed.

§ 7 Staff changes
Senior Pastor Ulla Marie Gunner reported that janitor Leif Björk has retired. Interviews for a new Head of Administration are in progress. Leif Björk and Anette Engkvist will be thanked for their services at the Annual meeting on 22 April. Interviews for the music position of the International fellowship are also in progress.

Elin Morén is employed as diaconal assistant in the vacant deacon position. Jacob Molander, today deputy pastor in the congregation, will after his parental leave work as diaconal assistant 50%. We are looking for a solution for the deaconry during the autumn.

Pastor Claes-Göran Ydrefors, responsible for the Swedish fellowship, will retire at the end of the year. An advertisement for a new head pastor for the Swedish fellowship will be published in week 12.

Pete Anderson, our new pastor in the International fellowship, has arrived at last and begun his work in the church. He will be especially welcomed in the joint worship service on 22 April.

§ 8 Any other business
There were no other questions.

§ 9 Conclusion
Pastor Claes-Göran Ydrefors prayed a prayer and the Chair declared the meeting closed.

Secretary: Cathrin Sjöström
Minutes approved by Marco Helles (Chair), Arne Berg, Nancy Bono

 

Minutes from the Congregational meeting in Immanuel church 18 February 2018

Present: about 30 members

§ 1 Welcome
The congregation’s Chair, Marco Helles, welcomed everyone and prayed a prayer.

§ 2 Opening of the meeting
The Chair declared the meeting open.

§ 3 Election of secretary
Maria Linder was elected secretary of the minutes.

§ 4 Election of verifiers
Ingegerd Berg and Anita Isaksson were elected to verify the minutes.

§ 5 Agenda
The agenda was approved

§ 6 Election of representatives to annual meetings and conferences
The congregation’s joint Election committee consists of Kjell Walfridsson (Chair), Mikael Ivarsson, Claes E. Jonsson, Mark Tatlow, Debora Sugiaman Trapman, Suna Brunnsäter, Chung-Soon Yoon, Anders Wennlund, Kristoffer Ristinmaa (adjunct). The committee is made up of the chair and one person from each fellowship’s election committee.

The Election committee’s proposal for representatives to annual meetings and conferences was presented:

The Council of free churches in Stockholm, 22 March
Anna Berndes

Bilda, region east, 14 April
Ann-Margret Bergman
Suna Brunnsäter
Emma Darelid, substitute

The organisation Hela Människan in Stockholm’s province, 16 April
Anna-Carin Stenbäck
Monica Ahlberg
Agneta Selander, substitute

The organisation Sociala Missionen, 16 April
Anders Segersson
Chung-Soon Yoon
Egle Ampah Korsah
Kristoffer Ristinmaa
Johannes Nilsson

The Annual meeting of the Uniting church in Gävle, 10-12 May
Gunilla Hjelmåker (convenor)
Claes-Göran Ydrefors
Debora Sugiaman Trapman
Johnny Jonsson
Kee-Sook Julia Hahn
Kjell Walfridsson
Lina Mattebo
Margoth Sonnebo
Mikael Ivarsson
Mirjam Olsson
Substitutes:
Chris Peterson
Paulina Fröling

The Uniting church’s Council of trustees for the Stockholm region
Johnny Jonsson

The congregation decided according to the proposal.

§ 7 Information about the Annual meeting process and timetable
Senior pastor Ulla Marie Gunner reported that the Democracy and Participation group has been working on the task of updating the forms of the Annual meeting, which so far have been quite long-winded. There will be more information in the next church magazine.

Information about the Annual meeting will be shared on two Sundays in advance of the meeting. On Sunday 8 April and 15 April the documents will be available on the church square, so that as few documents as possible need to be sent by post.

On 8 April the Election committee will present the candidates to the Board and the Councils – therefore this presentation will not take place at the Annual meeting, but will be available in printed form. On this Sunday there will be opportunity to ask questions and talk with the candidates.

On 15 April there will be ‘stations’ for various issues of the Annual meeting, such as the annual report and ministry action plan, where members can ask questions to experts so that less time is spent on this at the Annual meeting.

On Thursday 19 April the companies will present their results and future plans.

Lasse Svensson will take part in the worship service prior to the Annual meeting on 22 April. At the Annual meeting there will first be a short presentation of last year’s activities and finances in Congressen. After this lunch will be served in Paus, where decisions about the Election committee’s proposals will be made, and then the motions will be discussed in Congressen. There will be opportunities to discuss matters in smaller groups, depending on what those who attend desire. Moving between the rooms and discussions in smaller groups will certainly take some time, but will also give more energy.

The interpreter group should be informed if interpretation is needed at all the meetings in April: all the documents should be available in both Swedish and English.

§ 8 Any other business
A question had been received from the church’s Environment group, represented by Anders Berndes, who presented a motion which the group had sent to this year’s Church conference. This point will be discussed at the next congregational meeting on 18 March.

§ 9 Conclusion
Ulla Marie Gunner prayed a prayer and the Chair declared the meeting closed.

Secretary: Maria Linder
Minutes approved by Marco Helles (Chair), Ingegerd Berg, Anita Isaksson

 

Minutes from the Congregational meeting in Immanuel church 26 November 2017

Present: about 50 members

§ 1 Opening of the meeting
The congregation’s Chairman Marco Helles welcomed everyone, prayed a prayer, and declared the meeting open.

§ 2 Election of verifiers
Rune Larsson and Gunilla Herlitz were elected to verify the minutes.

§ 3 Agenda
The agenda was approved.

§ 4 Election of Nominating committee for the Annual meeting on 22 April 2018
The Election committee consisted of Lois Hemgren (convenor), Mi-Hye Kim, Sophia Hober and Ulf Bergsviker. The committee has worked according to the same structure as in recent years: a common Nominating committee consisting of a chairman and two members from each fellowship, and also specific Nominating committees for each fellowship, consisting of two members from the common Nominating committee and a few other members.

The Election committee’s proposal for Nominating committees for the Annual meeting 2018 was presented:

Common Nominating committee
Kjell Walfridsson, convenor
Mikael Ivarsson
Claes Jonsson
Mark Tatlow
Debora Sugiaman Trapman
Sunna Suh-Brunnsäter
Chung-Soon Yoon
Anders Wennlund

Specific Nominating committee for the Swedish fellowship 11.00
Mikael Ivarsson, convenor
Claes Jonsson
Monica Ahlberg
Christina Eriksson
Anders Berndes

Specific Nominating committee for the International fellowship
Mark Tatlow, convenor
Debora Sugiaman Trapman
Hannah Akuffo Britton
Eugene Bushayija
Dogol Kidane

Specific Nominating committee for the Korean fellowship
Sunna Suh-Brunnsäter, convenor
Chung-Soon Yoon
Soo-Hong Jin
Mi-Hye Cho Kim
Mi Young Jeon

Specific Nominating committee for fellowship 153
Anders Wennlund, convenor
Kristoffer Restiinma

The congregation decided according to the proposal.

During this year’s nomination work it has become apparent that the Election committee should be elected earlier so that their work can start earlier. The Board therefore asks the three Councils to propose two persons from each fellowship for an Election committee for the Annual meeting 2018, so that the Election committee can be elected already then.

§ 5 The Democracy and Participation group
The chairman presented the names of the persons who have agreed to form a Democracy and Participation group:

Swedish fellowship 11.00: Greger Hjelm, Camilla Vidäng
Swedish fellowship 153: Malin Elala, Miriam Olsson
Korean fellowship: Kee Sok Julia Hahn
International fellowship: Debora Sugiaman Trapman and one more person
Equmenia: Tobias Olsson
Convenor: Ulla Marie Gunner
Adjunct as required: Marco Helles

The group will have its first meeting before Christmas and the aim is to primarily review the forms of the congregation’s Annual meeting. The group was asked to also focus on how the younger members could be attracted to attend congregational meetings and Annual meetings.

§ 6 Information on the publication about mission and the mural that was taken down
The Chairman reported that Görel Byström Janarv has started both with interviews and writing of the publication about mission and the mural that was taken down. The goal is for the publication to be ready by the Annual meeting.

§ 7 Information about offerings
Ulla Marie Gunner informed that by 31 October gifts and offerings are SEK 100,000 over budget. It is very positive that the congregation gives more and thereby demonstrates greater commitment to the church even from a financial perspective.

§ 8 Information about two positions: music and deacon
The International fellowship is now seeking a musician of up to 75% service. There is already an advertisement on the church’s website.

The congregation was also informed that deacon Camilla Mattebo has decided to leave her job after her parental leave. This means that also a deaconal position of 50% will be advertised. Discussions are going on how this position will be formulated.

Regarding the procedure for our new pastor, Pete Anderson, it was announced that all documents have been submitted to the Migration Board, both by Pete and the church. The hope is that Pete can start his work in mid-January 2018.

§ 9 Any other business
There were no other questions.

§ 10 Conclusion
Ulla Marie Gunner prayed a prayer and the Chairman declared the meeting closed.

Secretary: Cathrin Sjöström
Minutes approved by: Marco Helles (Chairman), Rune Larsson, Gunilla Herlitz

 

Minutes from the Congregational meeting in Immanuel church 8 October 2017

Present: about 135 members

§ 1 Opening of the meeting
The congregation’s Chairman Marco Helles welcomed everyone and declared the meeting open.

§ 2 Election of verifiers
Ingegerd Berg and Brenda Taylor were elected to verify the minutes.

§ 3 Calling of an Associate pastor to the International fellowship
The chairman of the Personnel committee, Stephen James, presented the members of the Call committee for finding an Associate pastor to the International fellowship, namely Emily Tatlow, Brenda Taylor, Deborah Trapman, Henry Ampah-Korsah, Christopher Dalid, Stephen James, Ulla Marie Gunner and Chris Peterson.

The task of the new pastor is to be part of Immanuel church’s team of pastors and to partner with Chris Peterson for the International worship group, with special focus on children, youth and young adults.

The Call committee has done a thorough job for five months. The position was advertised both in Sweden and in international channels, which resulted in over 40 applications. Out of these the Call committee selected 17 candidates which were looked at deeper, using a special tool to rate their applications. Five persons were then called for an interview, which was done via Skype. Out of these five, a unanimous Call team presented Peter Anderson to the Personnel committee. The Personnel committee then presented him to the Board who decided to propose Peter Anderson to the congregation.

Peter Anderson is 31 years old and was raised in Minnesota, USA. In July 2015 he was ordained pastor within the Evangelical Covenant Church. At present he is an Associate pastor for youth at Crossroads Community Covenant Church in the state of Washington, a church with 600 members. He is also the main preacher at their Sunday evening service.

Before Peter was employed by Crossroads he worked in two other congregations, partly as chaplain and partly as youth leader. He has a broad experience of work with young people and also of camps.

Peter is married to Ann and they have a daughter, Sommar, 4 years old, and a son, Haakon, 10 months.

The congregation was given the opportunity to ask questions. From these it emerged that Peter has no previous international experience but that he has experience of working with refugees from Iraq. He has also studied at a Bible school in Jönköping during one semester.

On the question what distinguished Peter from other applicants, Stephen responded that all the applications were of high quality but that Peter had shown a special understanding of what young people need, especially young people aged 13–18 and what the church needs to be and do for them. This was something that stood out against other candidates and matches well what Immanuel church wants to be and do for this group of young people in Stockholm.

Then the congregation was ready to make a decision.

The congregation decided to call Peter Anderson as Associate pastor of the International fellowship and to be part of the church’s team of pastors.
The decision was unanimous.

§ 4 Conclusion
The Chairman declared the meeting closed.

Secretary: Cathrin Sjöström
Minutes approved by Marco Helles (Chairman), Ingegerd Berg and Brenda Taylor

 

Minutes from the congregational meeting in Immanuel Church on 24 September 2017

Present: about 50 members

§ 1 Welcome
Chairperson of the congregation Marco Helles welcomed everyone and prayed for the meeting.

§ 2 Opening of the meeting
The chairperson declared the meeting open.

§ 3 Election of verifiers
Anita Isaksson and Karin Sandström were elected to verify the minutes.

§ 4 Approval of the agenda
The agenda was approved.

§ 5 Information from the Board
The chairperson informed the meeting that the Board finds it important that participation and democracy in the congregation is improved. Certain groups, such as young people and otherwise, are underrepresented at the congregational meetings, which is where decisions are being made.

To improve participation and increase understanding of what is means to be a member in a democratic congregation, the Board will appoint a democracy group. The group will consist of members of the congregation that are not members of the Board. The group will be tasked with revising the way in which congregational meetings are conducted and seeing to that everyone feels involved and understands that their input matters.

The chairperson also informed the meeting that the Board has reached a decision on the communication plan and strategy for the congregation. The goal is that the congregation is perceived as one entity and one congregation. The plan and strategy concern all fellowship groups and apply both to external and internal communication.

Lastly, he informed the meeting that the Board has worked out a new steering document for the personnel committee that clarifies which decisions can be made by the committee and which ones need to be made on a Board level.

§ 6 Process for hiring an Associate pastor in the International Fellowship
Senior pastor Ulla Marie Gunner informed the meeting that the Call committee has received many applications from all over the world for the position of Associate pastor to the International Fellowship. Of those, there were 45 applications that were complete. Those on the committee responsible for screening the applications selected five candidates that were considered to be the most suited for the position. Interviews were being held during the summer and the top candidate has visited the congregation in order to be able to make a well informed decision.

The Board is planning on taking a decision during their Board weekend 29–30 September 2017 on the presentation of the candidate to the congregation. An extra congregational meeting will be held in the main sanctuary, directly after the joint service on 8 October. The aim is to give a more in-depth presentation of the candidate and offer an opportunity for questions before voting on the matter.

We hope to have the Associate pastor starting by February 2018. Current youth intern Berg Holmgren will stay on until the Associate pastor is in place.

The English title for the position will be “Associate pastor”. It is somewhat difficult to translate this title to Swedish. The expression “biträdande pastor” will be used for now. Ulla Marie Gunner is open to suggestions for a better Swedish title.

§ 7 Information from the nominating committee about the election committee
The work of the election committee is owned by the congregation and not by the Board. The three fellowship Councils proposed candidates for the nominating committee, which was then elected by the congregation at the last Annual meeting.
Also for this year, the election committee for the Annual meeting in 2018 will consist of an overall committee with two candidates from each fellowship group. The “local” fellowship election committees consist of 5–7 persons, two of which are part of the overall election committee.

Lois Hemgren, chairperson in the nominating committee, informed the congregation that the committee is still working to compose a list of candidates for the election committee. The goal is to have a list ready for the vote at the congregational meeting on 26 November 2017.

§ 8 Information about what is happening in the church this autumn
Ulla Marie Gunner and some of the other staff gave examples of the many events that are happening in the church this autumn. A marriage enrichment course to become better at listening to and communicating with your spouse, the children’s choir co-operating in a concert for Världens Barn and performing Mozart’s Requiem later this autumn, a parent forum that facilitates discussion on how to respond in different situations as a parent, the ways in which the “university church” reaches out to students, the diaconal group as a competent resource in the congregation, that the congregation is hosting an ecumenical international youth conference in November, the readiness of the congregation to help those in need, those living at the elderly home Löjtnantshuset being treated to Korean food, a retreat for the Korean Young Adults group with the sisters of the Bridgettine order in Djursholm, an Alpha course, book discussion groups, continued work with the confirmands, evening lectures and much more.

Ulla Marie also conveyed greetings from Anette Engkvist, who is planning on trying to work part-time in November. She also informed the meeting that Michael Taubert has been hired as Buildings and Service Manager.

She reminded the meeting that all are welcome to the events that Immanuel Senior organises, no matter your language. The gatherings are in Swedish and can form a unique opportunity to practice one’s Swedish.

Pray for all staff members of the church and all volunteers and the tasks that are entrusted to them. Ulla Marie ended by thanking the congregation for their trust and support.

§ 9 Any other business
There was no other business.

§ 10 Conclusion
Ulla Marie Gunner prayed a closing prayer and the chairperson declared the meeting closed.

Secretary: Cathrin Sjöström
Minutes approved by: Marco Helles (chairperson), Anita Isaksson and Karin Sandström

 

Minutes from the Congregational meeting in Immanuel church on 9 May 2017

Present: About 12 members

§ 1 Welcome
Gunilla Hjelmåker, previously announced as chairperson for this meeting, welcomed everyone.

§ 2 Agenda
There was only one point on the agenda and there was no other business.

§ 3 By-election for the Nominating committee
The congregation decided to elect Sophia Hober as the third person in the Nominating committee.

§ 4 Any other business
There was no other business.

§ 5 Conclusion
The chairperson closed the meeting. Then the meeting continued as a discussion in preparation for the Equmenia Church conference.

Chairperson, Gunilla Hjelmåker
Secretary, Ulla Marie Gunner

 

Notes taken at the Congregational meeting in Immanuel church on 19 March 2017

Encl mentioned in the notes are not at the website.

Present: About 60 members

§ 1 Welcome
The Congregation's Chair Marco Helles welcomed everyone and opened the meeting with prayer. As this was not a decision-making meeting, it was decided to only take notes and therefore no-one was appointed to verify the minutes.

§ 2 Agenda
In addition to a word of greeting and information about the meeting, the Ministry action plan was the main issue of the day.

§ 3 Greeting from the Equmenia association
Kim Lillskog, vice Chair of the newly formed association Equmenia Immanuel Stockholm, presented some brief information about the association. It was formed on 5 March and will have its first Board meeting on Wednesday 22 March.

The board of the Equmenia association's first task will be to survey the ministry among children and youth throughout the whole of Immanuel church in order to see how the association can best be of help. The association aims to be an association for all the children and youth within the congregation. The association aims to help young people get involved through influencing, taking part in decsion-making, deepening their fellowship and growing in their faith in Jesus.

Kim expressed the desire of the Equmenia association's board that the congregation should pray for them.

§ 4 Ministry action plan, encl. 1a and 1b
The Chair gave a summary of the Board’s work in developing a proposal for a Ministry action plan. This started last autumn when the Board had a joint meeting with the Councils. At the congregational meeting on 22 January members discussed the matter, expressed their opinions and made suggestions. There were then discussions with the leadership group, the staff and other groups.

The Chair stressed the fact that the Ministry action plan is a plan for the whole church, and that no part of it is only for a certain group or activity. It is based on the four priority areas previously decided upon by the congregation.

At the Board meeting on Thursday 23 March the final proposal for the Annual meeting will be formulated. The proposal for a Ministry action plan has been put together by the leadership group, on behalf of the Board. At its meeting on Thursday 16 March the Board presented its collected comments to the leadership and the version discussed today is the result of this.

The Chair handed over to the Senior pastor Ulla Marie Gunner.

Ulla Marie explained that the leadership group has listened to the opinions of the Councils, the Board, the Congregational meeting, staff, various groups and individuals. The result is more a directional document than a detailed plan. The leadership group has chosen a structure with introductory descriptions for each area in order to create a common understanding.

In this first Ministry action plan there are no measurable goals. These will be developed during the first year. It is the Board and the Councils who are ultimately responsible for the goals.

After this the members were divided into groups to discuss the latest proposal for a Ministry action plan. See encl. 1.

The groups then came together and presented their comments and suggestions. The leadership collected them and will review the document again based on these.

§ 5 Preparatory meeting on 9 May
On Tuesday 9 May at 18.00 there will be a preparatory meeting in preparation for the Church conference in Vårgårda, which will take place on 24-28 May 2017. Ulla Marie Gunner welcomed everyone to this meeting to find out what the Church conference will deal with this year and to be able to raise questions and opinions as a member. Gunilla Hjelmåker, convenor for the church’s representatives, will lead this meeting.

§ 6 Any other business
There was no other business.

§ 7 Conclusion
The Chair reminded members that the Annual meeting documents will be available on Sunday 9 April and that the Annual meeting will take place on Sunday 23 April. After that he closed the meeting with prayer.

Notes taken by
Cathrin Sjöström,
Secretary

 

Minutes from the congregational meeting in Immanuel church 22 January 2017

Encl mentioned in the minutes are not at the website.

Present: about 85 members

§ 1 Welcome
Chairman Marco Helles welcomed everyone and prayed for the meeting.

§ 2 Opening of the meeting
The chairman declared the meeting open.

§ 3 Election of verifiers
Samuel Åsgård and Karin Pettersson were elected to verify the minutes.

§ 4 Approval of the agenda
The agenda was approved.

§ 5 Election of representatives for annual meetings and conferences
Chairman of the nominating committee Kjell Walfridsson presented the nominating committee’s proposal for Immanuel church’ representatives that will attend annual meetings and conferences held by partners during 2017, listed here in order of date:

Elected for the Council of free churches in Stockholm on 23 March:
Pastor Anna Berndes.

Elected for the organisation “Hela Människan” in Stockholm’s province:
Agneta Dalemark and Inga Johansson. Reserve: Deacon Agneta Selander and Ingmar Bergman.

Elected for the organisation “Sociala Missionen” on 20 April:
Deacon Anders Segersson, Lars-Ingmar Jerkeby, Monica Ahlberg, Anna-Carin Persson Stenbeck and Johannes Nilsson.

Elected for the annual meeting of Equmenia church, 25–27 May:
Gunilla Hjelmåker as convenor, Anders Andersson, Dan Svanell, Emily Tatlow, Johan Ahlberg, Johnny Jonsson, Mikael Ivarsson, Mirjam Olsson, Tobias Olsson and Pastor Ulla Marie Gunner.
Reserves: Debora Sugiaman Trapman, Malin Emmoth and Tobias Andersson.

These representatives will also represent our church at the annual meeting of the Swedish Covenant church.

Equmenia church´ Council of trustees for the Stockholm region:
Gunilla Hjelmåker

(The organisation “Bilda” region east has meetings every other year, the next one being in 2018.)

§ 6 Decision on a temporary contract for pastor Karin Fritzson, one year.
The chairman referred to the information shared on the church’ website regarding the possibility of hiring pastor Karin Fritzson on a 50% basis for one year. The cost of employment for her position is covered by Sweden´s Public Employment Agency and Equmenia church and will therefore not affect our church’ finance.

Karin was already a deacon and has recently been ordained as pastor. Karin is used to working with youth. The idea is that she will focus on leadership development, volunteering opportunities and educative work. She will also be at Equmenia church’ disposal for preaching assignments. She will be able to start her new position on 1 February 2017.

The church decided to hire Karin Fritzson at 50% for one (1) year.

§ 7 Conversations around the ministry plan, enclosure 1
Stephen James introduced the next step in the process of working toward a ministry plan. He referred to his presentation at the last congregational meeting. At today's meeting, a new method called “world café” was introduced, allowing each and every one to discuss the themes of the ministry plan that felt important to them. The Board finds it essential that everyone contributes with ideas and thoughts in order to advance the work on the ministry plan.

The world café was set up with five tables, each headed by a representative of the Board who facilitated discussions. The following themes were featured:
• Children, youth, families and young adults
• Diaconal work, people in vulnerable situations
• Increased fellowship between fellowship groups
• Leadership development and volunteering opportunities
• Future needs, areas that will need our attention going forward

The Board gathered notes from the discussions and will use these as input for elaborating the ministry plan. The Board believes that it can present a first draft to the congregation at the congregational meeting on 19 March 2017. The idea is that the congregation can give its last feedback during that meeting and will be ready to take a formal decision on the ministry plan at the annual meeting.

§ 8 Youth association “Equmenia” in the process of being set up
Maria Linder is part of a planning group working on setting up an “Equmenia association” in Immanuel church. Maria informed the congregation about what this association is and how far they have come in the process.

An Equmenia association is there to give children and youth a clear voice in the congregation. An additional goal is to get an overview and common perspective of all the children and youth ministry happening in the different fellowship groups of our church.

By setting up a local Equmenia association, the children and youth of the church have more contact with the regional, national and international layers of the association and will be able to participate in retreats, conferences and exchanges that Equmenia offers to bring young people from different congregations together.

On Sunday 5 March at 1.30 p.m. a first meeting will be held to - in addition to other
formalities – appoint a board that during the first year shall find ways in which the
association can function and govern, in co-operation with the Congregational Board, the
staff and the youth and children’s groups. The congregation was very positive toward the
setting up of an Equmenia association.

If you would like to nominate candidates for the Equmenia board, please contact Marco Helles who will forward suggestions to the planning group. Everyone was asked to spread information about the Equmenia association and to encourage people to come to the meeting on 5 March.

§ 9 Any other business
There was no other business.

§ 10 Conclusion
The chairman declared the meeting closed.

Secretary: Cathrin Sjöström
Minutes verified by: Marco Helles (chairman), Karin Pettersson and Samuel Åsgård.

Minutes from the congregational meeting in Immanuel church 20 November 2016

Encl mentioned in the minutes are not at the website.

Present: about 50 members

§ 1 Welcome
Chairman Marco Helles welcomed everyone and prayed for the meeting.

§ 2 Opening of the meeting
The chairman declared the meeting open.

§ 3 Election of verifiers
Mark Tatlow and Göran Johansson were elected to verify the minutes.

§ 4 Approval of the agenda
Two contributions were made to the “Any other business” point on the agenda: 1) the volunteer group in charge of minor renovations; as well as 2) a proposal for a language café. After this, the agenda was approved.

§ 5 Information about the meeting between the Board and the Councils on 12 November, see enclosure 1
Stephen James started by thanking everyone for their prayers for the meeting between the Board and the Councils on 12 November. It was the first time that the Board and Councils met in this way and they had a blessed and very positive time together. Out of 40 people invited, 34 were able to attend.

They spent the morning getting to know each other. The Councils had also been asked to prepare and share what they were looking forward to, what possibilities they saw and found exciting. Stephen used images to illustrate what was shared. Some of the keywords that day were: Jesus Christ, glory to God and spirituality.

The goal of the afternoon was to start working on the operational plan, described as “short-term operational goals to meet a long-term vision”. The conversation also focused on where they wanted Immanuel Church to be in five years. An image that was used was a bridge of the community of fellowship groups, supported by three pillars; diaconal work, children & youth, and development of leaders & volunteers.

They spoke of discipleship and the importance of bible studies, prayer, spirituality in the church, local cell groups, mentorship, host families, young adults and to give young people and genuine sense that their lives matter and have a purpose.

In the near future, they would like to see that our premises are used in such a way, that it can impact people's lives. This could happen through a number of outreach ministries that meet the needs of different groups in society that either already come here or live in our close proximity, such as single parents and seniors.

Stephen concluded by saying that they also discussed the importance of defining what Immanuel Church should not be doing. Wisdom and clarity are needed to set the right priorities.

§ 6 Timeline for an operational plan / workshop at the congregational meeting
Ulla Marie reported on the Board´s goal to include more people and all ages in the process of defining an operational plan. The plan is thought to guide us for several years. She reminded us that it is the first time that an operational plan is made by and decided on by the whole congregation. Therefore, we need to be gracious toward one another in the process. We will have to try different things and see what kind of process works best for our church.

She presented a timeline on which the congregational meeting on 22 January is planned as a forum where the whole congregation can work on the operational plan together. Members will be able to give their input by visiting tables representing different elements in the plan. After the meeting, the work will be continued in the different groups of the church. The Board will summarise the findings of these groups so that a draft operational plan can be presented at the congregational meeting on 19 March.

It is important that the entire congregation takes part in making these decisions that will determine the direction of our ministry, based on the four priorities of the church; children & youth, people in vulnerable life situations, leadership development and increased fellowship between the fellowship groups.

The matter was opened to the floor and some noted that there is a low representation of the members of the congregation as well as age at the congregational meetings, which means that the meetings are not representative. The Board was admonished to take this very seriously. Everyone was encouraged to take their responsibility and to bring with them other members to the meetings. Someone also mentioned that the way in which the meetings are conducted are out of date and needs to be revised.

§ 7 Decision regarding Immanuel church´ organisational structure, enclosure 2 and 3
The Chairman presented a summary of the document on the organisational structure. At the Annual meeting in 2015, the foundational structure in the document was approved. The Board was asked to clarify and add a few things, such as showing the “term of office” for Council members as well as the democratic election process for the Councils.

The modified proposal has been made available to the congregation beforehand via the website. See enclosure 2 for the full version of the organisational structure as well as enclosure 3 for the presentation of the Chairman.

Some changes had been proposed before the congregational meeting and three of them were included in the final draft:
• That one does not need to be a member to be able to take part in supporting committees.
• That the chairman of the committees shall be elected by the congregation and not by the committee itself.
• To clarify that it is the congregation that decides about employing pastors and deacons.

The matter was opened to the floor.

No further proposals for revision were made. Those who commented were positive toward the revised draft, believed that the board had done good work and that the new structure is a big step forward.

The congregation decided to approve the Board´s revised proposal for an organisational structure, including the three changes listed above.

§ 8 Church fees, information about the result of the campaign
Ulla Marie Gunner informed the congregation that the campaign encouraging members to sign up to have a fixed percentage of their tax fees be allocated to Immanuel Church, resulted in 130 people signing up for this, which is a gratifying result. Now, 505 out of 1.400 church members have signed up to allocate their church fees to Immanuel Church.

Someone found that it was unsuitable to include a form in the mailing that would cancel membership in the Church of Sweden.

§ 9 Any other business
1. Rune Larsson informed the meeting of the volunteer group called “kyrkobräderna” and the need to revitalise the group by complementing with younger members. This group does minor renovations and produces new furniture / interior for the church, commissioned by the janitors. Some also take care of the archive. This is an important work for the church and Rune encouraged everyone to think about new people that could join the group - both men and women are welcome.

Someone asked how we could become better at informing the church about the different volunteer groups and the need for new members. We also need to become better at valuing and thanking those who work in the different group that support our ministries.

2. George Mengo proposed that the congregation should start a language café in the new church square.This would include help with practising the language as well as assistance with homework. The proposal was received positively and will be included in discussions on the operational plan.

§ 10 Conclusion
Ulla Marie Gunner ended the meeting with prayer and the Chairman declared the meeting closed

Secretary: Cathrin Sjöström
Minutes approved by: Marco Helles, Göran Johansson and Mark Tatlow

 

Minutes from the Congregational meeting in Immanuel church
16 October 2016

Encl mentioned in the minutes are not at the website.

Present: about 80 members

§ 1 Welcome
Chairman Marco Helles welcomed everyone and prayed for the meeting.

§ 2 Opening of the meeting
The Chairman declared the meeting open.

§ 3 Election of verifiers
Sven Britton and Görel Byström Janarv were elected to verify the minutes.

§ 4 Agenda
The agenda was approved.

§ 5 Election of Nominating committee
The Election committee consisted of Mi-Hye Kim, Inga Johansson, Lois Hemgren and Susanna Böling. The committee has worked according to the same structure as in the previous two years: a common Nominating committee consisting of a chairman and two members from each fellowship, and also specific Nominating committees for each fellowship, consisting of two members from the common Nominating committee and a few other members.

Lois Hemgren presented the Election committee's proposal for Nominating committees for the Annual meeting 2017.

Common Nominating committee
Kjell Walfridsson, convenor
Göran Johansson
Ingegerd Berg
Gunilla Herlitz
Mark Tatlow
Kim Skoglund
Suna Brunnsäter
Göran Kollberg
Gabriella Knutsson

Swedish fellowship 11.00
Göran Johansson, convenor
Ingegerd Berg
Monica Ahlberg
Tobias Andersson
Ann-Magret Bergman
Anders Berndes
Margareta Hellman
Mikael Ivarsson

International fellowship
Gunilla Herlitz, convenor
Mark Tatlow
Odette Murekatet
Evado Arfs
Lalit Kumar

Korean fellowship
Kim Skoglund, convenor
Suna Brunnsäter
Mi-Hye Kim
Mi-Young Jeon
Soo-Hong Jin

Fellowship Immanuel 153
Göran Kollberg, convenor
Gabriella Knutsson
Erik Hammarberg
Susanna Böling

The meeting decided on each group separately and approved the proposal. No one was against.

§ 6 The Board's meeting with the Councils on 12 November
Stephen James informed the congregation about the Board's upcoming meeting with the Councils, scheduled for Saturday 12 November. The meeting is meant partly to allow time to get to know each other and to hear what the Councils are looking forward to, what possibilities they see and find exciting. Secondly, the meeting will help to get started with the operational plan, before it shall be decided at the Annual Meeting 2017.

The basis of the operational plan is the four prioritized areas: children and youth, people in vulnerable life situations, better fellowship between the worship groups, and leadership development. As this work is starting up the Board and the Councils need to identify some frames for the plan – what it should contain, how long it should run and how detailed it should be.

There was a proposal to also include the music in the prioritized areas. The proposal was positively received, but Stephen stressed the fact that this is only the beginning. He asked the congregation to pray for those who will meet on 12 November so that God will direct their discussions about the operational plan.

§ 7 Our work among children and youth, encl 1
Ulla Marie Gunner began by sharing encouraging information from Immanuel Senior and welcoming everyone to take part of their excellent program. Immanuel Senior is growing and has today 318 members, of which 165 persons are not members of Immanuel church.

Our church has a large youth work which might be difficult to realize as they often meet at times that are not worship times. Therefore Ulla Marie has gathered information from the leaders and compiled into a sheet that was distributed at the meeting. She encouraged everyone to take this information home and to pray for the groups that meet in Immanuel church.

More leaders are needed and Ulla Marie urged everyone to consider this and to contact her if you want to be a leader or if you can suggest someone.

The youth leader for the International fellowship, Berg Holmgren, will begin his service as an intern for one year as soon as the process is ready at the Swedish Migration Board. Until then Neil Bhat is responsible, together with some of the staff. The plan is to recruit a new youth pastor during the year when Berg Holmgren is in place.

§ 8 Information about the church square
Ulla Marie Gunner gave a summary of the situation at the newly inaugurated church square. Some work remains to be done, as is usually the case after a renovation. One kind of chairs still remain to be delivered, mirrors will be set up, the reading corner will be completed with possibilities to charge mobile phones, etc. The renovation has been permeated by thoughts of sustainability and we have made use of equipment and furniture which have been good enough, etc. This has been important because of the responsibility that the church has both from an environmental and a financial perspective. The re-use of our chairs was the theme of a full page article in Sändaren.

We have already noticed that the information material available at our new information desk is distributed in larger numbers. Ulla Marie also mentioned that the water in the new well can be used as drinking water.

The inner room (the old café, which will get a new name) is functioning very well for the children in Creative Sunday and their needs. We have also had a memorial service in this room, which also worked very well.

Ulla Marie mentioned those who have taken special responsibility in the renovation process.
The first church square group, appointed in spring 2014:
Sophia Hober, chairman, Ove Andersson, secretary
Anna Ejeby, Magnus Helmner,
Monica Helles, Sven-Evert Rönnedal,
Vida Affua Atta, Anita Chun,
Camilla Mattebo, Martin Åsander,
Ulla Marie Gunner
Other persons from various ministries have also contributed in different ways.

For the renovation of the kitchen Daniel Nilsson and Sven-Evert Rönnedal have been the main responsible.

To select concrete style, design, colours, etc. the Board appointed a steering group with Marco Helles, Karin Pettersson and Malin Emmoth who interacted with a group consisting of:
Sophia Hober, Klara Junvik,
Kerstin Mjönes, Boel Algulin,
Johan Edberg, Claes-Göran Ydrefors

Responsible for the construction has been Håkan Andersson, Probitas, together with Johan Edberg. Håkan Sjögren has worked on sound, image and pay stations.

Companies and suppliers in the project:
Architectural firm Dinell & Johansson, with architects Morten, Katarina and Joel
Hedemora inredning
Gotlands Snickeri, table tops
Gemla, renovation of old chairs
Contractor Metrolit AB
Electrical contractor Storstadens El
Supplier of sound system Bright

A big thank you to all who have contributed to the renovation process in various ways – those who have listened, made suggestions, invested time and commitment, shared their knowledge and who have not given in.

§ 9 The church fee
Gunilla Hjelmåker reported from the ongoing church fee campaign. When the campaign started only 375 of the about 1,400 members were part of the system. So far about 100 more have joined, which is encouraging, although there is a great potential to increase this number.

The church fees are important and long-term money which can be used in budgeting. It is important that we are all ambassadors for this among our friends so that more people will join the system. We need to pray about this and to explain that this is a good and stable possibility to give to our church.

§ 10 Organizational structure, upcoming decision on 20 November 2016
Some years ago the congregation decided that a new organizational structure should be developed. The latest version was presented at a congregational meeting 1.5 years ago but the congregation considered it necessary to revise it on some points. Among other things it was regarded to be too long and that a clarification was needed how the Council members should be elected and how long their term of office should be.

The revised proposal will shortly be available for everyone on the website immanuel.se and a decision about the organizational structure will be taken at the next congregational meeting on 20 November 2016.

§ 11 Any other business
The Annual Meeting will be on Sunday 23 April 2017.

§ 12 Conclusion
The Chairman reminded the members of the next Congregational meeting, Sunday 20 November 2016. Ulla Marie Gunner prayed a closing prayer and the Chairman declared the meeting closed.

Secretary: Cathrin Sjöström
Minutes approved by: Marco Helles, Görel Byström Janarv, Sven Britton

 

Minutes from the Congregational meeting in Immanuel church 29 May 2016

Present: about 45 members

Marco Helles, Chairman of the Board, prayed for the meeting.

§ 1 Agenda
The agenda was approved and the Chairman declared the meeting open.

§ 2 Election of verifiers
Maud Ackeberg and Alison James were elected to verify the minutes.

§ 3 Supplementary election to the Nominating committee
The congregation decided to elect Susanna Böling from Immanuel 153 as an additional member of the Nominating committee that will propose the Election committee for the Annual meeting 2017.

§ 4 Short report from the Church conference of the Uniting church
The Chairman reported on some points that had been discussed at the Church conference;

a) The agreement between the Uniting church and the Swedish church, where a formulation caused debate as the word "rebaptism" was regarded offensive by those members of the Uniting church who have a Baptist background.

b) The issue regarding the statement in the Palestinian question and the motion suggesting that the Uniting church should support the proposal of the World Council of churches to pray for peace. The Church conference decided to postpone this question to the conference in 2017. Several people reacted to this and thought it was a strange decision to postpone prayer for peace. Marco Helles said that the Board will look into this and see what Immanuel church can do even before the next Church conference. The Board will come back to this matter.

c) A new decision-making structure for the conferences of the Uniting church has been decided. It is based on consensus and not on the majority principle. The delegates of Immanuel church think that this will create inertia and that opponents to change will get too much power. Consensus will give large space to theologians and to those who can express themselves. At the same time it is important to strengthen the democratic process. The decision about consensus was taken with a majority decision of about 60/40 at the conference. The decision-making structure will be tested for three years and then be evaluated.

d) Immanuel church also submitted comments on the ministry plan of the Uniting church where diaconal work today is hidden in the part which is called mission. The delegates of Immanuel church think that diaconal work should be raised as its own point in the ministry plan, but were outvoted. At least Immanuel church has marked its position in this matter.

Otherwise the Chairman noted that there had been good worship services at the conference and that we can be happy for the successful children's conference where leaders from Immanuel participated and for the ushers who served from our church.

§ 5 Report on personnel matters
Stephen James, Chairman of the Personnel committee, gave the following information:

a) A substitute is underway for Pastor Tobias Frelin, who has been granted leave of absence for two years, and the committee hopes to be able to present a solution soon.

b) Interviews are underway for a new Intern Youth Pastor for one year, instead of Amanda Detchman who will leave us this summer in order to return to her studies in the USA.

c) On Saturday 11 June at 17.00 there will be a farewell party for Steve Armfield and Amanda Detchman with a potluck for the whole church.

d) Chris Peterson, Pastor of the International fellowship, will begin his post at the end of August. He will be installed in a joint service on 16 October.

e) Church musician Martin Åsander will come back from his parental leave at the beginning of September.

§ 6 Report regarding publication about the dismounted mural in the café
Two persons have been asked to form an editorial group around the publication about the mural which used to be in the café. There will also be interviews with former missionaries in the church. The mural has been carefully photographed by Johan Bohman. In June representatives of the Board will have a meeting with the two persons in order to go through what the assignment means and to create guidelines for the work before they will give their definite answers.

The matter was opened to the floor and there was a question regarding the book Golden light, where there is already a description of the mural. The Chairman answered that this description is a good basis for the work, but that the new publication will also highlight the missionary history.

§ 7 Information about the work on a ministry plan
A ministry plan for Immanuel church is a new way of working. The Ministry and Organization committee, together with the leadership, has got the task to start developing the plan, which will take place in early autumn.

The goal is that the work with the plan will be processed, for instance by small groups in the church, already before the Annual meeting 2017 so that most of the preparations will be ready by then. The aim of the ministry plan is to clearly show for future budget work where priorities and resources should be added. The four focus areas are: Fellowship between the different language groups of the church; Children, young people and families; Diaconal work; Leadership development.

There will also be a change in the accounting plan so that it will be easier to find out what the costs are for different parts and ministries.

§ 8 Information about the committees of the Board
The Board has three committees and from this year also a Communication committee. Everyone is welcome to address their questions to the committees.

Financial committee: Patrick Amofah, Hans-Olof Hagén, Mats Bernö
Personnel committee: Stephen James, Kristina Gustafsson, Malin Emmoth
Ministry and Organization committee: Vida Afua Attah, Margoth Sonnebo, Rachel Norborg Jerkeby
Communication committee: Lina Mattebo, Peter Dobers, Gunilla Hjelmåker

The Board has appointed Stephen James as Vice Chairman.

§ 9 Information about the church square and the activities during the summer
Ulla Marie Gunner informed about the renovation and that, with a few exceptions, there will not be any activities during the weeks organized by the church on the church square or in our premises. The kitchen is now demolished and the ceiling is being taken down. They will try to make the big entry to the church square work as an entry on the weekends also during the renovation. On Sunday 2 October there will be an inauguration of the new church square.

Håkan Andersson from Probitas was present at the meeting and showed some textile samples and interior details which are ready. The furnishing will be in blue tones.

Ulla Marie reminded everyone to sign up to receive the e-letter. This is done on the website, www.immanuel.se. In the e-letter matters are presented which are not reported elsewhere, so in order to take part of all the interesting information from the church she encouraged everyone to sign up.

Today only 365 of the church's almost 1,500 members have joined the church fee system. The church fee is a good and efficient way to give money to the church. A group consisting of, among others, Gunilla Hjelmåker (new Board member) and Anette Engkvist, administrative leader, will now look at how the information about the church fee can be presented before the autumn. The members who have already joined the church fee system are encouraged to talk to their friends and ask them to join.

During the summer many activities are down, but a lot is still happening. Ulla Marie informed about the seniors' trip to Dalarna in June and the confirmation camp in the same month. In July the teens from the International fellowship will go to Holsbybrunn for a camp and in August a group from last year's confirmands will go to a camp in Taizé. Ulla Marie encouraged the congregation to pray for these trips and camps. There are also three concerts to enjoy in June.

On 3 September the autumn term will start with a joint potluck for the whole church. There will also be a so called "silent auction", this time in favour of the nutrition work in the N'djili church in Kongo Kinshasa.

§ 10 Any other business
There were no other questions.

§ 11 Conclusion
Ulla Marie Gunner ended the meeting with prayer and the Chairman thanked those present and declared the meeting closed.

Secretary Cathrin Sjöström
Minutes approved by
Marco Helles , Chairman
Alison James
Maud Ackeberg

Memorandum from congregational meeting in Immanuel church on 28 April 2016

Present: 5 members

Information and discussion meeting about the Church conference of the Uniting church 5-7 May 2016

Memorandum. No binding decisions were made.

The change of statutes of the Swedish Covenant church. The participants agreed on the proposal that the Board of the Uniting church shall make up the Annual Meeting in the future, until all the administration has been transferred to the Uniting church.

The ministry plan of the Uniting Church was discussed. The participants felt that a clearer focus on diaconal work is needed. The participants in the meeting, who were all elected delegates to the Church conference, will emphasize this at the discussion forum of the conference.

Motions received to the Church conference:
14.1. The future of small congregations
14.2. Levy of fees based on number of members
14.3. Training initiative on the basic texts of Islam
14.4. Create regional posts for church workers who speak other languages than Swedish
14.5. No nuclear weapons in Sweden
14.6. Act for peace in the Holy land
14.7. Education and training of co-workers of the Uniting church
14.8. Common administration of salaries

The eight motions were discussed and the answers of the Church Board were commented on. Possibilities to influence mainly exist at the discussion forum of the conference.

The answer to motion 14.1 should contain a clear area of responsibility for regional church leaders to watch over and communicate with small congregations with weak resources and few members. The delegates at the meeting supported the answer of the Church Board with regard to motion 14.2 but found that the Board, instead of rejecting the motion, should regard it as answered.
With regard to motion 14.3 on translating Islamic basic texts and starting education about Islam, the delegates fully agreed with the Church Board's rejection of the motion.
Regarding motion 14.4 about regional posts for speakers of other languages than Swedish, the delegates thought the Board's answer was good.
The Church Board's proposals for statements (motions 14.5 and 14.6) were considered good by the delegates.
There were no direct points of view regarding motion 14.7, on training.
Regarding motion 14.8, the delegates thought that the Church Board could recommend it, and possibly procure an external resource for the purpose.

The overall budget was discussed and there was a concern that the item "Financial revenues/funds" of 20 Mkr could be uncertain.

Then the delegates discussed the Church Board's investigation and proposal for decisions by consensus which was presented in the documents. The delegates found the proposal to be complicated and had several hesitations where they considered that those who say no, even if they would be a small minority, would get a large and disproportionate power, and that people with other strong possibilities of influence (for instance spiritual influence, dependence) can make people vote against their own will in order not to go against "spiritual unity" and thus prevent consensus. The feeling of consensus will be stronger than factual arguments. But the delegates think that the possibilities to influence before decisions should be strengthened, for instance by an even better discussion forum. The process up to a decision was approved, but the decision itself should be taken by majority, as usual.

Marco Helles
Chairman

 

Minutes from the Congregational meeting in Immanuel church 13 March 2016

Encl mentioned in the minutes are not at the website.

Present: about 130 members through point 4, after that about 80 members.

Assessor: Karin Pettersson

Chairman Marco Helles welcomed everyone and gave the word to Senior pastor Ulla Marie Gunner, who prayed for the meeting. She reported that the renovation of the café has started. The mural has been taken down in the presence of a conservator, recommended to us by the City museum. It has been packed according to the conservator's advice and is now kept in a store room in the church.
The big renovation of the church square will begin on Monday 2 May and during this period there will be no activities on the church square or in the café. Coffee after church for the Swedish fellowship will be served in the Paus café together with the International fellowship during this period. The inauguration of the new church square is planned for a Sunday in October.

Over the years Immanuel church has advertised its weekly programme in Sändaren, the newspaper of the Equmenia church. Now the leadership has decided to try out publishing a smaller advertisement in Dagens Nyheter every Friday instead. DN has about 700,000 readers, most of them in the Stockholm area, while Sändaren has 7,000 readers spread over the whole country. The advertisement in DN will cost less for the church calculated over a year.

The detailed programme of the church is announced on the website, in the church's newsletter and also in the electronic newsletter with its links.

§ 1 Agenda
The chairman declared the meeting open.

§ 2 Election of verifiers
Dan Svanell and Ruth Tatlow were elected to verify the minutes.

§ 3 Previous minutes, information about approval, encl. 1a & b
The Chairman informed about the special opinion which one of the verifiers of the previous minutes had submitted with regard to §7 in the minutes. He went through the proposal order and how the decision was taken in relation to the proposals that had been submitted to the Board before the congregational meeting.

The verifier asked for the floor and underlined the fact that she had submitted a special opinion in order to defend the forms of democracy and not because she did not agree with the decision. She did not feel comfortable with the procedure and therefore wanted to express her reservation against the fact that the members' proposals were taken up for decision at all.

The Chairman declared that the minutes after this information are to be regarded as verified and will be posted on the church's website together with the special opinion.

§ 4 Election of pastor to the International fellowship, encl. 2
Stephen James, chairman of the Search committee, gave a summary of the process to find a new pastor for the International fellowship.
The process has taken 8 months. There were 81 responses to the web-questionnaire regarding which qualities the members were looking for in a pastor, which became the basis for the recruitment advertisement. Twenty-two applications were received from persons in the US, Europe, Africa and Asia.

With the help of a ranking tool the Search committee arrived at five candidates. After interviews the number was reduced to three, and after in-depth interviews to two candidates, Christopher (Chris) Peterson and another person. The other candidate was invited to Stockholm for discussions with the Chairman, the Senior pastor, the Interim pastor, the Search committee and the International council. The contact with Chris took place via Skype. After these meetings Chris was the one that the Search committee decided to propose to the Personnel committee. The Personnel committee accepted the proposal and brought it to the Board, who were unanimous in their decision to propose Chris Peterson to the congregation as the new pastor of the International fellowship. Chris was introduced and interviewed by Skype on 6 March to a packed out Congressen.

With this report Stephen James emphasised that the process had been very detailed, profound and transparent.

On the Chairman's proposal the congregation unanimously decided to elect Chris Peterson as Pastor of the International fellowship.

§ 5 Supplementary election of delegates to Annual meetings and the Church conference
At the congregational meeting on 31 January representatives to various Annual meetings and the Church conference were elected. Some supplementary elections were needed and the Nominating committee suggested the following persons:

Social Mission: Anders Segersson
Bilda Öst: Margareta Ligné Gäfvert
The Church conference: Emily Tatlow, substitute

The meeting decided according to the proposal.

§ 6 Decision regarding revision of the Constitution of the church, encl. 3
The Chairman reported on the procedure around the Constitution and the possibilities that members have had to give their input to the text since 18 November 2015, and on the changes in the text of the Constitution which have been presented in previous congregational meetings.

He also informed that it is the Swedish text that we will now decide on. The (British) English translation is being prepared and will be ready by the Annual meeting. The translation will not be subject to a decision by the congregational meeting.

The Chairman explained that the decision about the Constitution must be taken with 2/3 majority vote at two congregational meetings, one of which must be the Annual meeting. Therefore all discussions must be settled today and at the Annual meeting it will only be possible to say yes or no to the new Constitution.

The matter was opened to the floor and several persons asked questions and made proposals. In addition to the changes that have already been discussed at previous meetings, a few more changes were added (see the Swedish version of the minutes).

The question was raised how and when a decision can be made to start new worship groups. The Chairman answered that such decisions should not be tied up in the Constitution, but are the decisions of the congregation and not of the Board. The decision-making procedure regarding this will be outlined in the document about the organization of the church which will be revised after the Annual meeting.

There was a proposal to submit the text of the Constitution, which will be approved at today's meeting, to the Board of the Uniting Church (Equmeniakyrkan) and ask for their opinion, so that the text is completely ready for a final decision at the Annual meeting on 17 April.

The congregation unanimously decided to approve the new Constitution with the changes that have been proposed during today's meeting.

The new Constitution is enclosed to these minutes. Before it can be applied it has to be confirmed at the Annual meeting with at least 2/3 majority vote.

§ 7 Any Other Business
There were no other questions.

§ 8 Conclusion
The Chairman prayed, thanked those present and declared the meeting closed.

Secretary: Cathrin Sjöström
Minutes approved by: Marco Helles, Chairman. Ruth Tatlow and Dan Svanell.

 

Minutes from the Congregational meeting in Immanuel church 31 January 2016

Encl mentioned in the minutes are not at the website.

Present: 96 members

Marco Helles, chairman of the Board, shared some thoughts on what the church is there for and the church's relation to what is happening in society today. He asked the question: How can the church become a safe place? He felt that the diaconal ministry needs to be strengthened so that the church can be a voice for those who lack a voice today. He then prayed for the meeting.

§1 Agenda
The chairman declared the meeting open and the agenda was approved.
Ingegerd Berg was elected secretary of the meeting.
Two questions were registered under Any Other Business.

§2 Election of verifiers
Birgitta Lorentzi and Sven Britton were elected to verify the minutes.

§3 Revision of the constitution of the church
The Board's proposal of a new constitution was presented, see encl 1 (pp 12,13,14)
Until 14 February members can submit their proposals of amendment.
On 18 February the Board will take their final decision.
On 13 March the congregational meeting will take the first decision on a new constitution. The decision must be taken with 2/3 majority vote.
At the Annual meeting on 17 April the second and final decision on a new constitution will be taken. Also this decision needs to be taken with 2/3 majority vote.

If the constitution will not be approved then, the work will recommence from square one.

§4 Election of delegates

To the Annual Meeting of the Free Church Council of Stockholm (Frikyrkoråd) on 17 March:
Pastor Anna Berndes

To the Annual Meeting of Hela Människan i Stockholms län on 6 April:
Agneta Dalemark and Inga Johansson. Substitutes: Deacon Agneta Selander and Ingemar Bergman.

To the Annual Meeting of Bilda Öst on 9 April:
Anders Andersson, Ove Andersson, Birgitta Lorentzi, one vacancy.

To the Annual Meeting of the Social Mission (Sociala Missionen) on 28 April:
Camilla Mattebo, Lars-Ingmar Jerkeby, Monica Ahlberg, Anna-Carin Persson Stenbeck, one vacancy.

To the Equmenia Church conference, 5–7 May:
Johnny Jonsson, convenor, Claes Jonsson, Ivani Ahlberg, Johan Ahlberg, Marco Helles, Peter Dobers, Kerstin Mjönes, Kjell Walfridsson, Tobias Olsson, Göran Kollberg. Substitutes: Pastor Ulla Marie Gunner, Pastor Cho and Kim Mi-hye.

To the Equmenia church Region Stockholms förtroenderåd on 10 October:
Anna-Karin Persson Stenbeck

§5 Budget 2016 and future ministry plans
Anette Engkvist informed about a new budget process. The aim is for the congregation to be more involved in the budget work. The goal and aim will be clarified and the various ministry councils will get sufficient information on both ministry and finances.

In 2016 the church will receive dividends of 20 million kronor from Probitas. In spite of this there is a deficit of – 675,000 kronor in the church's budget for 2016.

Anette stressed the fact that we need to look at our costs for year 2017 and beyond as Probitas, due to changes in the tax rules, will not be able to deliver as large a revenue to the ministry as before. Therefore the congregation needs to increase their offerings with 50 kr per member per week, according to Anette.

The chairman reported on the process for future ministry plans as from the Annual meeting 2017. The Board will in detail describe the process for ministry plans and priorities at the latest in the autumn of 2016 in order to involve the congregation before a decision on ministry plans will be taken at the Annual meeting 2017.

§6 Renovation of church square and kitchen
It was reported that the costs for the renovation (4–5 million kronor excl moms) will be paid by Probitas and the furnishing (1–2 million kronor excl moms) by the church.

Decision. It was decided that the renovation of church square and kitchen will be
carried out according to the decision taken in September 2015.
Sture Kullgren expressed his reservation to the decision.

Ulla Marie Gunner informed that the new steering committee for the renovation consists of:
Marco Helles, Karin Pettersson, Malin Emmoth from the Board.
Other members are: Sophia Hober, Klara Junvik, Kerstin Mjönes, Boel Algulin, Johan Edberg, Claes-Göran Ydrefors, Daniel Nilsson and Sven-Erik Rönnedal and from Probitas Håkan Andersson.

§7 The mural in the cafe
The Board answered two written questions from Ingemar Bergman concerning the contact with the City museum and §7 in the minutes from the congregational meeting of 26 January 2014.

Two written proposals had been submitted by members who also introduced their proposals orally. One proposal by Arne Berg, Jonny Jonsson and Lars-Ingmar Jerkeby was to document the mural before it is taken down and to produce a publication (see encl. 2). The second proposal by Stefan Nilszén was to cover certain parts of the mural with bookshelves in order to obtain a "win-win-situation" (see encl. 3). The Board supported the proposal about a publication but found that it would not be feasible to cover parts of the mural.

The decisions were preceded by a discussion about the Board's decision of January 2015 to take down the mural at the time of the renovation of the church square. About 15 persons and the chairman participated in the discussion where the majority supported the Board, but there was also a noticeable resistance to taking down the mural.

There was a proposal by Stefan Nilszén to postpone the answers to the written questions until the congregational meeting on 13 March 2016, to set up a group that will work with these questions and to ask the Board to answer the two questions at that time.

Rachel Norborg Jerkeby proposed the meeting to take decisions on the two proposals today.

The proposal order was determined: First a decision on when the question shall be decided. Secondly, depending on this decision, decisions on the two proposals separately.

It was decided, according to the proposal by Rachel Norborg Jerkeby, not to postpone the questions to the next congregational meeting but to take decisions on the two proposals today. Stefan Nilszén's proposal was rejected.

It was decided to reject the proposal by Stefan Nilszén to cover parts of the mural as a "win-win-solution".

It was decided that the mural shall be documented before it is taken down and stored and to ask the Board to make sure that a publication will be produced, according to the proposal by Arne Berg, Jonny Jonsson and Lars-Ingmar Jerkeby. The proposal by Kristina Lundgren to make video interviews with the missionaries of Immanuel church is included in this decision. The decision was taken by a large majority after a vote by show of hands had been requested.
Ingemar Bergman expressed his reservation to the decision.

§8 Any Other Business
Georg Mengo's proposal to discuss the question of extended fellowship between the worship groups was postponed due to lack of time.

Ove Andersson asked how the forthcoming trip to Africa for three persons will be financed and requested that no funds from the Christmas market be used for this. Ulla Marie Gunner assured that it will not be financed with funds from the Christmas market.

§9 Conclusion
The chairman declared the meeting closed and pastor Ulla Marie Gunner ended the meeting with prayer.

Secretary: Ingegerd Berg

Minutes approved by
Marco Helles
Birgitta Lorentzi (with exception of paragraph 7. See special opinion enclosed*)
Sven Britton

* Special opinion to the minutes taken at the Congregational meeting in Immanuel church in Stockholm 2016-01-31
As verifier I approve of all the paragraphs in the above mentioned minutes except for paragraph 7, "The mural in the café" with the following explanations:
1. The formula in the notice of invitation and agenda for paragraph 7 was "member questions regarding the mission mural". Thus it was not clear that several decisions were to be taken. Compare with other points in the notice where it says "election of delegates...", "confirmation of decision on...". This might be considered as formalities, but in a large congregation and with a sensitive question good order is important. For instance, it is important that the chairman and secretary are seated with their faces towards the congregation so that they can see who would like to take the floor. I had to wave my hand for a long time before I was noticed by the chairman. I also think that the recommendations should be recorded in the minutes.

2. Stefan Nilszén's written proposal to the congregational meeting was misunderstood by the leadership of the meeting. His proposal was to appoint a group in order to reach a win-win-solution by the next congregational meeting. Now his suggestion to partly cover the mural with bookshelves was made into a proposal, which then was rejected. With my comment I expressed my support to Stefan's original proposal for a group to work on this question.
My suggestion for a solution to the problem with paragraph 7 is to address the issue at the next congregational meeting and to state in the invitation "confirmation of decision about the mission mural 2016-01-31" and that Stefan Nilszén's proposal to appoint a group for a win-win-solution will get a fair chance to be considered.

Stockholm 2016-02-11
Birgitta Lorentzi

 

The minutes from the congregational meeting of January 31, 2016,

is not fully attested. That is why it is not put on the web site.
The question about attesting will be up to question at our next congregational meeting March 13, 2016.

 

Minutes from the Congregational meeting in Immanuel church 18 November 2015

Present: about 30 members

Marco Helles, chairman of the Board, welcomed everyone and prayed for the meeting. Senior Pastor Ulla Marie Gunner gave a short report on the church's involvement in providing overnight stay to transit refugees. She mentioned the visit on 17 November by the Social Mission and their information on how they are preparing to meet the present situation in Stockholm and the society at large. Finally she mentioned that the recruitment of a new lead pastor for the International fellowship has been reduced from 22 applicants to five persons who have been interviewed. The search committee is now moving forward with three of these.

§ 1 Agenda
The Chairman went through the agenda and as there were no other questions the agenda was approved and the meeting was declared open.

§ 2 Election of verifiers
Barbro Malmer and Arne Berg were elected to verify the minutes.

§ 3 Vice Senior Pastor
Ulla Marie Gunner explained why the Board suggests the congregation to appoint a Vice Senior Pastor. Firstly, it is important to clarify who is Ulla Marie's deputy when she is away or if anything happens to her, and secondly there have traditionally been Vice Senior Pastors in Immanuel church. The Board's proposal to the congregation was to appoint Claes-Göran Ydrefors as Vice Senior Pastor.
The meeting decided according to the proposal.

§ 4 Budget work – report
Anette Engkvist informed about the budget work for 2016. The Financial Committee now has a detailed proposal which will be presented to the Board on 19 November. The budget proposal shows a deficit of 675,000 kronor. The Financial Committee expects a surplus in 2015 which can balance the forecasted deficit in 2016.

§ 5 By-elections for Immanuel 153
Ingvar Kvernes presented the Election committee's proposal of members from Immanuel 153 for the Nominating committee. The following members were suggested

Common Nominating committee
Tobias Olsson
Göran Kollberg

Immanuel 153
Tobias Olsson, convenor
Göran Kollberg
Helena Sjönnemo
Daniel Lundblad
Adam Westman
The meeting decided according to the proposal.

§ 6 Revision of the constitution of the church
The church's constitution of 2002 is in need of revision. For this work the Board has appointed a group consisting of Stefan Nilszén (convenor), Göran Johansson, Johnny Jonsson, Christopher Dalid and Mirjam Olsson. The task of the group was to adjust the constitution to the Uniting church – Equmeniakyrkan, but they were also free to suggest other changes. Stefan Nilszén presented the group's proposal.

The group suggests that the constitution will continue to have three parts: core principles, church order and statutes, in spite of the fact that the Uniting church - Equmeniakyrkan has deleted core principles in their recommendations.

Core principles:
The proposed new text is a selection from the document "Theological basis for the Uniting church - Equmeniakyrkan", stressing the parts on church vision and congregational vision.

Church order:
Here the group suggests only minor changes, namely:
Clarification on what it means to be a member of the church.
"Membership is an expression of a desire to belong to Jesus Christ and share the responsibility in the church".
A new point in the description of the pastors' responsibility:
"The pastor shall stimulate and develop individuals and groups to take on different leadership roles in the church and in the worship service".
"SMU i Immanuelskyrkan" will be replaced with "Equmeniaföreningen i Immanuelskyrkan" as the former name is not valid any more.
The church's work among children and youth shall be "in cooperation with" Equmeniaföreningen i Immanuelskyrkan instead of "entrusted to". This reflects better the actual work that is being done.

Statutes:
Several of the changes proposed by the group suggest the Annual meeting to become more of a stepping stone for what needs to be done in the new year. So far it was mainly an evaluation of the past year.

Below are the changes suggested by the group:
To define also Auditors and Nominating committee as bodies of the church (§1D).
Instead of through "daily newspaper", members shall be invited to the Annual meeting through the "media" where the church is regularly communicating (§3F).
To add a new point to the Annual meeting agenda, namely "Establishing a ministry plan" (§3G:8). The plan shall be valid for the coming year or years.
To add a new point to the Annual meeting agenda: "Election of a ministry-assessment committee", consisting of three persons (§3G:11).
To add a new point to define the task of the ministry-assessment committee (§7C).
A clarification that neither an employee of the church nor a senior worker of the church's Company can be a member of the Board (§4B).
To delete the sentence saying that staff shall be employed by the Board (§4D).
To add a new sentence that the Board, if appropriate, shall defend confidentiality regarding agreements (§4D).

Schedule for the revision:
The chairman presented the schedule for the revision:
19 Nov The Board will receive the proposal of the group.
10 Dec The proposal will be discussed by the Board.
15 Dec The pastors will discuss the church order and the theological foundation.
16 Dec Meeting with interested members of the congregation. In order to participate in the meeting a notification in advance is needed. Each participant is expected to have ordered a copy of the proposal and read through it.
19 Jan The Constitution group will submit their final proposal to the Board.
28 Jan The Board will make a decision about the proposal for a new constitution and submit it to the congregation on 31 January.
13 Mar Congregational meeting, first decision.
17 Apr Annual meeting, second decision.

The group suggests that the church's budget also in future shall be decided by the Board. With the new proposal of a ministry plan the congregation will have a better insight into the ministry and also have possibilities to influence the trend of the budget.

All members are welcome to request their own copy of the proposal for a new constitution. Please contact Stefan Nilszén or the church's secretary.

§ 7 The organization of the church
The chairman repeated the nomenclature which the church has agreed upon: one Board, three Councils, joint Committees that work across the whole congregation, and Groups.
For all of these, except the Groups, only church members are eligible.

The chairman informed about the review that the Board has done, on behalf of the Annual meeting, of its earlier proposal for a new structure. The document now clarifies how members of the Councils are to be elected and the democratic principle that is the basis for this. There are also suggestions how long a mandate should be and how by-elections and re-elections should take place. It has also been clarified that it is the members who elect the candidates to the Councils and that the Councils themselves cannot appoint Council members. The objective is that one third of the Council members shall be elected every year.

§ 8 Any other business
There were no other questions

§ 9 Conclusion
The chairman reminded the members that there will be an information meeting about the mural in the café after the service on Sunday, 6 December. There will be a workshop on missions on Sunday, 14 February, and later an open workshop on African images.

Ulla Marie Gunner prayed and the chairman thanked those present for their interest and declared the meeting closed.

Secretary Cathrin Sjöström
Minutes approved by: Marco Helles, Barbro Malmer, Arne Berg

 

Minutes from the Congregational meeting in Immanuel church 21 October 2015

Present: about 25 members

§ 1 Introduction
Ulla Marie Gunner opened the meeting with prayer.

§ 2 Election of chairman for the meeting
Göran Johansson was elected chairman of the meeting and thereafter the meeting was declared open.

§ 3 Election of minute reviewers
Anita Isaksson and Hans-Olof Hagén were elected to review the minutes.

§ 4 Approval of agenda
The proposed agenda was accepted.

§ 5 Ministry report
Ulla Marie Gunner reported on two fundraising events during the autumn for our sister churches in India and the Congo. The first digital newsletter has been sent out and the Facebook page that provides daily Scripture, photos and short updates on the activities of the church, has had an impact thanks to our work with the refugees. Ulla Marie Gunner urged all to sign up for the monthly newsletter and to 'like' the Facebook page of the church via the website.

Claes-Göran Ydrefors informed about the work with the refugees and other diaconal ministries where there are many possibilities to include the entire church, irrespective of the language group.
He indicated that the need for such assistance and outreach is increasing and underlined that it is important that we give of our own time and efforts, apart from the budgeted resources. As church members and individuals we are resources and we need to ask ourselves what will happen with the refugees after their first meeting with Immanuel church, after their arrival in Sweden.

Tobias Frelin provided an update on the confirmation process that was concluded in September with 16 young people being confirmed. They are now continuing with a second year for 20 participants, including a trip to Taize during the spring. He also indicated that there are more Equmenia congregations that are interested in the confirmation model used by Immanuel church. Discussions about cooperation in confirmation are in progress with the youth group of Immanuel International.
Tobias presented figures that indicate that the focus on the young members of Immanuel church is paying off. In 2013 the Swedish fellowship had 80 children and young people on average every week. In 2015 the figure has grown to 150.

Ulla Marie Gunner stressed the importance that all adults in the church should be approachable and supportive of the children in the church. The adults are an important part in supporting and affirming the younger generation.

Further Ulla Marie informed about some upcoming music events; that the Board considers leadership development to be an important focus area for the future; and reported on the joint activities for all language groups that are planned for 2016.

§ 6 Budget
Anette Engkvist indicated that the Board considers broadening the involvement of the congregation in the budget work for the coming year. A committee consisting of four people has been established to provide recommendations on how this could be achieved. Furthermore, the structure of the financial system will be changed to reflect the structure and ministry of the congregation as it is today. The new structure will be in place for the 2017 budget.

With the help of the financial figures for 2015, Anette Engkvist presented revenues and expenses in summary and also revenues and expenses of the different ministries of the church separately and how these relate to each other and to the entire result of the church.

Göran Johansson explained that the restructuring of the present operations is a slow process and could require re-education of staff or otherwise through a natural replacement of staff that resign. He also indicated that the current rental paid by the church to Probitas was set at the lowest allowable amount in order to meet the requirement of current tax laws and regulations.

Göran Johansson challenged the congregation to strongly consider regular giving since this is what will bear fruit. Claes-Göran Ydrefors reminded that the church fee is a very important source of income of the congregation.

Anette Engkvist presented a picture of gifts and offerings received for the nine month period ending 30 September 2015, split between the language groups and in total. Currently the church is approximately SEK 200 000 behind budget.

The matter was opened to the floor and one member asked what would happen if the budget was not reached. Göran Johansson responded that one would then need to use some of the reserves of the church. He also indicated that the profit / loss of the church that is based on investments in shares etc, is sensitive to movements in the market, which could affect the financial result positively or negatively.

§ 7 Meeting for discussion on 6 December 2015
The congregation is invited to a meeting on the 6th of December at 13.00 where the mural in the café will be discussed, based on the Board's decision to remove this artwork.

§ 8 Next meeting
Next congregational meeting is scheduled for the 18th of November 2015 at 18.30.

§ 9 Any other business
There were no other questions.

§ 10 Conclusion
The chairman thanked all the members present and declared the meeting closed.

Secretary: Cathrin Sjöström
Minutes approved by: Göran Johansson, Anita Isaksson, Hans-Olof Hagén

 

Minutes from the Congregational meeting in Immanuel church 4 October 2015

Present: about 110 members

§ 1 Introduction
Marco Helles, chairman of the Board, prayed for the meeting and summarized the intense and lively start of the autumn with events that have greatly influenced the church, meetings that the Board has had with pastors and staff, and tasks that the Board needs to deal with during the autumn.

Inga Johansson from Equmenia church expressed their thanks to Immanuel for opening up the church to refugees, and for the work that staff and volunteers have done in connection with this. She mentioned that several churches are helping out in different ways and that Equmenia and other denominations have been contacted by Myndigheten för Samhällsskydd och Beredskap (MSB). Equmenia will come back with more information.

The congregational meeting was then declared open.

§ 2 Election of minute reviewers
Madeleine Harby Samuelsson and Christopher Dalid were elected to review the minutes.

§ 3 Approval of agenda
The proposed agenda was approved, with the addition of one point under AOB regarding the mural in the café.

§ 4 Appointment of deacon Camilla Mattebo
Ulla Marie Gunner gave some information about Camilla Mattebo. She is a Graduate Economist by education, has been working as housekeeper at Bjärka Säby, been on the Board of Immanuel church, been working as housekeeper for one year at Immanuel, and now temporary as deacon, pending the decision of the congregational meeting.

The meeting decided to appoint Camilla Mattebo as deacon in Immanuel church at 50%. There will be an installation ceremony in the middle of November 2015.

§ 5 Staff changes
Ulla Marie Gunner presented the new staff members as of this autumn:
Daniel Nilsson, housekeeper, a trained cook. Temporary employment, 75% for one year.
Karin Enberg, responsible for HR, 50%.
Amanda Detchman, youth pastor in the International fellowship. Temporary employment, 100% for one year.
Anna Berndes will be working 50% as student pastor, financed by Equmenia church. She will continue working 50 % as pastor with diaconal coordination. Her remaining 50% will be covered by the existing staff.

Ulla Marie also informed the meeting that a group from the church is working on recruiting a pastor for the International fellowship. More than 20 applications have been received, which is very positive. Steve Armfield will continue as interim pastor for the time being.

§ 6 Upcoming budget work / finances
Göran Johansson informed about the present budget situation and the upcoming budget work.

2015 - At present the costs are according to the budget. The revenues with regard to gifts and offerings are under budget but thanks to a bequest and the fact that we were able to sell securities before the summer, the revenues are over budget.

2016 - The management has asked the pastors of the three language groups to discuss with their respective councils which ministries they want to focus on in 2016 and to present clear documents to the Financial Committee / Board for the final budget work in November/December.

If members have suggestions regarding priorities, they should address the responsible pastor (Claes-Göran Ydrefors, Steve Armfield, Chong-Il Cho) or somebody in the ministry councils.

Göran reminded the members of the possibility to increase the revenues of the church by giving their church fee to Immanuel. Information can be found at the information desk and on the website of the Equmenia church. He also encouraged everyone who has already signed up to check that the fee will go to the Equmenia church and not to the Covenant church, as there is no automatic transfer. Out of 368 members about 30% have not yet changed from the Covenant church to the Equmenia church.

2017 - A new structure for the financial accounting will be drafted at the beginning of 2016 and implemented in the budget work for 2017. The new profit centers will reflect the church as a whole and its focus areas (for instance children, youth, older people, diaconal work, etc) regardless of language group.

On 21 October 2015 at 18.30 there will be a congregational meeting with discussions about the budget for 2016.

§ 7 Election of Nominating committee
The Election Committee consisted of the following persons: Ingvar Kvernes chairman, Lois Hemgren, Mikael Hovemyr, Inga Johansson, Sven Mannervik.

Inga Johansson mentioned that the Committee has worked according to the same overall structure as in 2015. See encl. 1.
The following names were suggested by the Election committee for the Nominating committees:

Common Nominating committee
Stefan Nilszén, convenor
Anna-Carin Persson Stenbeck
Johnny Jonsson
Gunilla Herlitz
Jacques Lombard
Kim Skoglund
Julia Hahn
2 vacancies for Immanuel 153, by-elections at next congregational meeting

Swedish fellowship 11.00
Anna-Carin Persson Stenbeck, convenor
Monica Ahlberg
Anders Andersson
Ann-Margret Bergman
Anders Berndes
Margareta Hellman
Johnny Jonsson

International fellowship
Gunilla Herlitz, convenor
Tabea Hennig
Mikael Hovemyr
Jacques Lombard
Pieter Trapman

Korean fellowship
Kim Skoglund, convenor
Julia Hahn
Mi-Hye Kim
Mi-Young Jeon
Soon-Hong Jin

Fellowship Immanuel 153
By-election at next congregational meeting

The above mentioned members were elected according to the proposal. There will be by-elections for representatives from Immanuel 153 at next congregational meeting.

§ 8 Strategic decision concerning the church square
Monica Helles, Sven-Evert Rönnedal and Ulla Marie Gunner represented the Church square committee and began by repeating why it is necessary to renew the church square and the kitchen, according to which key words the group has been working, and who have been members of the committee. The group has presented a revised draft to the Board after suggestions made at the congregational meeting on 27 May 2015.

The chairman clarified that the task of the group has been restricted to looking at the existing church square, café and kitchen. Their focus has been to meet the needs of the activities that are going on regularly, week after week, rather than the few larger events which occur just a few times every year.

Summary of the proposals made by the group:
• The information desk will be moved to the left side of the entrance. It will also serve as a café desk.
• The present cloak room will be turned into a lounge area.
• The café and church square will get alcoves for more private meetings.
• There will be no firm stage, but a simpler stage construction that can be easily installed when needed.
• Round tables for 3–4 and 5–6 persons, firm high tables along the railing towards Congressen.
• There are two proposals regarding the well: to change the present one or make a smaller well.
• The cloak room will be smaller in order to suit worship services and our usual weekly activities rather than certain concerts or the 1 Advent Sunday.
• In the café there will be flexible furniture that can be adapted to children's activities, coffee after funerals or private discussions.
• The kitchen will be a so called dressing kitchen, divided so that clean and dirty vessels are separated in different rooms. There will also be an activity kitchen outside the kitchen where these strict rules do not need to reign. The kitchen will not have cupboards but trolleys on wheels for chinaware, etc.

The Board has unanimously agreed with the proposal of the committee and chosen the alternative of a smaller well.

The matter was opened to the floor and a lively discussion followed. There were questions regarding capacity, relocations, space for baby strollers, areas for families with young children, acoustics and material needed for good acoustics, art as an important element in church, cloak room, bolder suggestions regarding the area outside the church, the function of the kitchen, the well from a security aspect for children, areas suitable to young people and not only to families with children.

Regarding budget for the renovation it was clarified that Probitas will pay most of the costs, as most of the renovation is regarded as maintenance of the building and something that needs to be done. The church will bear the costs of furnishing.

The meeting agreed to the strategic decision to renew the church square and the kitchen according to the proposal of the committee, with the smaller well. The decision was unanimous.

This decision will be followed by a pilot study by Probitas with the aim to supply quotations and a project plan. The congregation will then make a final decision about the project.

§ 9 Any other business
Some members asked for the promised meeting regarding the mural in the café and the decision of the Board to take it away.

Marco Helles made a brief recapitulation of the many times the mural has been discussed in various meetings in the church, by the Board and at congregational meetings, starting as early as January 2014. It is a long process that has led to the decision to take away the mural.

He stressed the importance of highlighting the missionary history of the Covenant church and Immanuel church by organizing workshops on mission, but also the images and ideas of Africa that we are passing on to future generations.

A date for the meeting will be announced in the Immanuel newsletter Nov/Dec 2015. This meeting will have as its only aim to discuss the mural in the café.

§ 10 Conclusion
After prayer by Ulla Marie Gunner the Chairman thanked those present and declared the meeting closed.

Secretary: Cathrin Sjöström
Minutes approved by: Marco Helles, Madeleine Harby Samuelsson, Christopher Dalid

 

Minutes from the Congregational meeting, 3 May 2015

Present: about 70 members

§ 1 Introduction
Marco Helles, chairman of the Board, welcomed everyone and thanked the congregation for their confidence in electing him as chairman. After prayer by Patrick Amofah the meeting was declared open.

§ 2 Agenda
The proposed agenda was approved.

§ 3 Election of verifiers
Kjell Walfridsson and Ingegerd Berg were chosen to verify the minutes.

§ 4a Postponed matter from the Annual meeting 12 April regarding the organization of the church
Ulla Marie Gunner referred to the paper about the organization of the church which had been distributed together with the Annual meeting documents, and gave a summary of the paper and the two clauses which were postponed at the Annual meeting.

The document concerns the inner structure, where the congregation and volunteers are involved, and the nomenclature which was presented by the Board in November 2014. The overall structure presented in the document is the result of the feed-back to the draft proposal that has been sent out to all the Councils. The Board and the three Councils all agree upon the present document.

The Annual meeting is the highest decision-making body of the church. The Annual meeting elects the Board, which leads the ministry of the church during the year and makes decisions on many subjects. The responsibility of the Board is regulated by the Constitution and Statutes of the church. The three Councils are responsible for the work within their respective language group and can give advice to the Board in specific matters. One pastor from each group is a member of the Ministry team and leads the staff in the respective group. The Committees are common for the whole congregation and should embrace at least two language groups in order to be called a Committee. Groups can be called anything except Board, Council or Committee

It was also made clear that the staff is a resource for the whole congregation. From now on it is important to use the right nomenclature both in speech and writing. The document is not part of the Constitution or the Statutes, but clarifies how we are organized and how we are working

There is now a Ministry team that is meeting once a week, consisting of Ulla Marie Gunner, Anette Engkvist, Steve Armfield, Claes-Göran Ydrefors and Choong-Il Cho.

The subject was opened to the floor.

Several thoughts were expressed, among them how important it is that the document now exists and that it needs to be well worked through before a decision can be made. The document needs to be clearer with regard to work order and responsibility, the highest decision-making body, the mandates of the different groups and the decision procedures and principles involved before a decision can be taken.

Ulla Marie Gunner thanked for the comments and observed that it is clear that the different groups do not know each other well enough. She encouraged the members to take every possibility to get to know each other better in the congregation and the different groups through worship services, websites, the Annual report and by asking questions to the staff.

The chairman summarized the discussion by suggesting the meeting to confirm the first clause regarding an overall structure and nomenclature with:
• One Board
• Three Councils
• Joint Committees
• Groups
The document was referred back to the Board with the request to continue developing it with regard to work order and responsibility. The present document should serve as a work document and a basis but be revised in 2015 and presented to the congregation.

The meeting decided according to this proposal.

§ 4b Music ministry
There was a proposal to ask the Board to investigate the structure and resources for the music ministry in all the language groups. The goal is to have this investigation ready in 2015.

The meeting decided according to the proposal.

§ 5 The Equmenia church conference
Stefan Nilszén informed about the Equmenia church conference in Göteborg 14–16 May 2015. Ten representatives of the church and two substitutes will attend the conference. The theme of the conference is "Change the world". The conference will take place at Svenska Mässan and nine churches in Göteborg have invited to various activities during the conference.

Seven motions have been received, with topics as Financial contributions to summer camp sites, Information about church fees to Senior pastors, Church in mission, Deeper evangeliza-tion work, The situation for employed youth workers, Income from the sale of Missionsskolan (Lidingö), Retired church workers.

Peter Dobers informed about the finances of the Equmenia church denomination. There are good possibilities to keep the finances in balance, provided that the gifts and offerings remain at the present level.

The ministry plan for the Equmenia church is biannual since 2014 with eight strategic directions. The denomination has an overall budget and a detailed budget which is decided upon in various meetings during a two year period in order to get a more long-term financial planning. The Equmenia church now consists of 730 churches with 66,000 members. For further details regarding financial facts and statistics, please see the Equmenia Church Annual report 2014.

All documents for the Church conference are available on the website of the Equmenia church.

§ 6 Any other business
There were no other questions.

§ 7 Next Congregational meeting
Next congregational meeting will be Wednesday 27 May at 18.30, when there will be discussions about the renewal of the church square. Thoughts and suggestions regarding the church square should be sent in by 19 May to Den här e-postadressen skyddas mot spambots. Du måste tillåta JavaScript för att se den.

§ 8 Conclusion
The chairman thanked everyone and declared the meeting closed.

Secretary: Cathrin Sjöström
Minutes approved by: Marco Helles, Ingegerd Berg, Kjell Walfridsson

 

Minutes from the Congregational meeting, 5 March 2015

Present: about 130 members

§1 Introduction
Dan Svanell, chairman of the Board, welcomed everyone, prayed, and declared the meeting open. He introduced Johan Ahlberg as translator and Cathrin Sjöström as the new church secretary.

§2 Election of verifiers
Viola Engström and Thure Thorgren were chosen to verify the minutes.

§3 Agenda
The proposed agenda was approved.

§4 Management of the Church's securities portfolio entrusted to a new company
Göran Johansson, chairman of the financial subcommittee, presented the background to this matter by explaining what had been done so far regarding the solving of the issue of the promissory note between the Church and Probitas, and how the funds have been invested. The goal is to manage the securities portfolio so that it will give the highest possible return for the ministry of the church. At present it is managed by the financial subcommittee, but it would be more appropriate if it were managed by a separate company that would formally be a subsidiary of Probitas. The company would not own any securities but would carry out analyses and decide on buying and selling.
Proposal 1: To make use of the presently dormant company Stensnäs Konferens AB, to change its name to Immanuelskyrkans Förvaltnings AB, and to concentrate its activities on the management of the securities portfolio of Immanuel Church. This would mean changes to §1 and §3 of the Articles of Association. Everything else in these articles would remain as before. Since Stensnäs Konferens AB is a company 100% owned by the Church the decision needs to be taken at a congregational meeting.

Göran Johansson also informed the meeting that the parent company Probitas –- Immanuelskyrkans Förvaltnings AB would need to change its name as a result of the changes to Stensnäs Konferens AB.
Proposal 2: To change the name of Probitas – Immanuelskyrkans Förvaltnings AB to Probitas AB.

Dan Svanell added that this change would ensure good management, as so many of our resources are provided from the securities portfolio and in this way we will not risk the right to make our own decisions in matters related to the company. It was also clarified that an agreement will be signed between the companies which will provide frameworks and rules for what can be done. There are also regulations that relate to the ethical guidelines for owning financial entities.

It was decided to agree to these proposals, i.e. to change the name of Stensnäs Konferens AB to Immanuelskyrkans Förvaltnings AB and to change the activity of the company into management of the securities portfolio of Immanuel church. It was also decided to change the name of Probitas – Immanuelskyrkans Förvaltnings AB to Probitas AB.

§5 Report from the Nominating committee
Stefan Nilszén, chairman of the Nominating committee, reported that since 12 March there has been a proposal made up of 500 persons for 800 positions. He stated the guidelines and basic principles that had been used when looking for a new Chairman of the Board. See Enclosure 1
The proposal of the Nominating committee is Marco Helles, who is considered to meet the criteria well. For the Annual meeting the committee will propose more candidates to the Board than the number that will be elected.

§6 The mural in the cafe
Dan Svanell mentioned that the mural has been discussed over a long period, both among members, by groups in the church, and on the Board. The matter has also been brought up at an earlier congregational meeting. Because of the renovation of the kitchen and church square a decision has now become urgent. The Board has therefore decided that the mural will be taken away, and that there will be discussion with the Ethnographical museum about placing the mural there alongside with other objects from missionary history.

Dan underlined that the mural is important from a church historical perspective, and that neither painting over it, nor placing a curtain in front of it, are viable alternatives. In a museum it will be available to the public, and explained in terms of its historical context. Patrick Amofah presented the motives for the Board's decision. During the ensuing discussion many members gave their views and perspectives on the place of the mural, its significance and future. As a result Ulla Marie Gunner was asked to discover the whereabouts of the sketch of the mural. A suggestion was made to create a kind of discussion forum or workshop where we would be able to get to know each other's cultures better, and in this way move closer to each other.

§7 Renovation of the church square and kitchen
Sophia Hober, who is responsible for the church square committee, and Håkan Andersson from Probitas gave information about the timetable of the renovation and how the preparation of sketches and proposals is progressing. As the renovation needs to be done during the warm months of the year it cannot begin until May 2016. The work is expected to take approximately three months. Sofia then presented the current alternative sketches in detail. The first priority of the group has been to look at function, with the following goals:
• to increase the use of the church square, and make it more welcoming;
• to make it easier to feel at home in, to increase its visibility from the street.

Key words have been:
Welcoming, open, warm, flexible, relaxed.

In summary: the kitchen needs to become more functional; the children need more space; the square should become more functional, more of a living space, and more visible from outside; the position of the Welcome desk will be assessed.
The sketches are now displayed on screens on the church square and there is also an envelope for ideas and proposals, which can also be mailed to Den här e-postadressen skyddas mot spambots. Du måste tillåta JavaScript för att se den..
From week 12 printouts of the sketches will be available to take home and look at in peace and quiet. The congregation was encouraged to study them, attend more meetings and get in touch with the committee with ideas and viewpoints.

Further meetings about the sketches will be arranged during the spring. It is hoped to make a decision at the beginning of the autumn.
Ulla Marie Gunner was asked to investigate if the sketches and other information can be put on the website.
A grid with coordinates was suggested as a tool for suggesting more clearly how the renovation should be carried out.

Sophia stressed the fact that no decisions have yet been made. The formal decision about the sketches and the budget will be taken at a congregational meeting

§8 Any other business
There were no other questions

§9 Conclusion
Dan Svanell thanked everyone, reminded them about the Annual meeting on 12 April 2015, and declared the meeting closed.

Secretary: Cathrin Sjöström

Minutes approved by: Dan Svanell, Viola Engström, Thure Thorgren

 

Report from the congregational meeting 25 January 2015

In the presence of about 80 members

§ 1 Introduction
Dan Svanell, Chairman of the Board, welcomed everyone and declared the meeting open.

§ 2 Election of verifiers
Arne Berg and Anita Isaksson were elected to verify the minutes.

§ 3 Approval of the agenda
The proposed agenda was approved:
• Report from the Nominating Committee
• Election of delegates
• New Chairman of the Board
• Any other business
• Conclusion

§ 4 Report from the Nominating committee
Stefan Nilszén, Chairman of the Nominating Committee, explained the mandate of the committee, which is, in time for the Annual Meeting, to prepare the election of volunteers, Board members and auditors, and those chosen for various ministries and assignments according to present needs. Every congregational member can suggest candidates for the Board and other assignments. Suggestions should be given to the Nominating Committee at least six weeks before the meeting at which the elections will take place.

§ 5 Election of delegates
Stefan Nilszén presented the Nominating committee's proposals for delegates. The meeting accepted the proposals and elected the following delegates:

a) Church conference
To the Equmenia Church conference in Gothenburg, 14-16 May 2015, and the Annual Meeting of the Swedish Covenant Church:
Ivani Ahlberg
Johan Ahlberg
Anna Berndes
Johanna Borg
Peter Dobers
Claes Jonsson
Johnny Jonsson
Göran Kollberg
Stefan Nilszén, convener

Substitutes:
Ulla Marie Gunner
Karl Högberg

The Nominating committee will propose a further delegate to the Church conference in due course.

b) The Social Mission
To the Annual Meeting of the Social Mission (Sociala Missionen) in Immanuel Church on 23 April 2015, and its autumn meeting:
Monica Ahlberg
Eva Hagén
Lars-Ingmar Jerkeby
Rune Larsson
Anna Leryd

c) Hela Människan
To the Annual Meeting of Hela Människan i Stockholms län, in Johannes Church on 15 April 2015:
Rune Larsson
Agneta Selander

Substitute:
Inga Johansson

d) Free Church Council of Stockholm
To the Annual Meeting of the Free Church Council of Stockholm (Frikyrkoråd):
Anna Berndes

§ 6 New Chairman of the Board
On 8 December 2014 Dan Svanell informed the Chairman of the Nominating Committee that he will conclude his term of office at the Annual meeting in April 2015. The Board was informed of his decision on 11 December, the Nominating Committee on 16 December, and on 2 January the information was posted on the church's website.

The Nominating Committee has regrettably accepted Dan Svanell's decision. The search for a new chairman has begun and Stefan Nilszén presented some of the criteria:
• Communicative clarity
• Readiness to listen
• Integrity (respect)
• Centrally placed within the congregation
• Fearlessness
• A problem solver
• Experienced in leading organisational development
• Suitable life situation
• Familiar with business companies
There are probably other criteria as well and we are aware of the fact that nobody can fulfil them all.

The following thoughts were expressed when the subject was opened to the floor:
• There is a risk that the criteria mentioned will limit the possibility of finding suitable people;
• Few members of the International Fellowship knew about today's congregational meeting: better and clearer information was therefore called for;
• Information should be given to everyone in the same way;
• We need a chairman who is known to all language groups.

The Nominating committee will now enter a"listening phase" which will be defined by openness, during which individuals and groups will be encouraged to contact members of the committee with ideas and possible names. In order to be able more easily to reach the Committee, a list with names and telephone numbers will be posted in a visible place in the church. The Committee will meet on 29 January and 19 February. All the material should be ready for printing on 12 March.

§ 7 Any other business
There were no other questions

§ 8 Next Congregational meeting
The next Congregational meeting will take place on 15 March at 13.00.

§ 9 Conclusion
The chairman thanked those present for their interest and declared the meeting closed.

Secretary: Ingrid Jonsson
Minutes approved by: Dan Svanell, Arne Berg & Anita Isaksson

 

Report from the congregational meeting 17 September 2014

Minutes from the Congregational meeting in Immanuel church, 17 September 2014
Chairman: Dan Svanell
Secretary: Eva Ottosson
Minute reviewers: Monica Basilier Braennstroem and Thure Thorgren
Present: 55 members

§ 1 Introduction
The meeting was opened with prayer by Ulla-Marie Gunner.

§ 2 Election of secretary
Eva Ottosson was elected secretary of the meeting.

§ 3 Election of two minute reviewers
Monica Basilier Braennstroem and Thure Thorgren were elected to review the minutes.

§ 4 Approval of agenda
The proposed agenda was approved.

§ 5 Election of Nominating committee
Ingvar Kvernes described a question which had been discussed during the preparation of the Nominating committee, namely the structure of the committee, having in mind the different language groups and their Councils. The Nominating committee should reflect this, and a suggestion how the committee could be composed has been prepared. Therefore no names are suggested today, but a proposal for a more considered nominating structure.

Sven Mannervik submitted the proposal from the Election committee for a new structure of the nominating procedure: "One congregation, three language groups and four worship groups".
One common Nominating committee and four smaller specific committees for the various worship groups. See attachment.
Names for the Nominating committees will be presented at the end of October.

The subject was opened to the floor.

• It was decided that the Election committee should work according to the proposed model.

• The congregational meeting gave the Election Committee the task to suggest names for the common Nominating committee and for the four specific committees by next congregational meeting.

• It was decided that the proposals of the Swedish specific committee should include the work among Swedish children and youth.

• It was decided that the proposals of the common Nominating committee and the specific committees should be compiled and presented to the Annual meeting in a joint document.

§ 6 Termination of the promissory note between the church and Probitas
Göran Johansson explained the background of the termination of the promissory note, starting with the financial statement for the budget 2014 and how the costs are covered by dividends from Probitas at present. The interest from the promissory note makes up a large part of the revenues of the church. We will now need to follow the law of 2013 which says that companies are not allowed to deduct interest within the concern (interest on loan between juridical persons where one part has dominant influence) if the lender does not pay taxes on the interest of revenues. Probitas is not allowed to include the interest to the church as fiscal costs.

If Probitas will bail out the loan to the church through an external loan at a considerably lower rate of interest, the effect for the company will be the following:

Lower costs of interest: 13.1 million kronor
Taxes on the higher profit

Effect on the finances of the church:
Lower interest income – 19.7 million kronor
Higher dividends + 10.2 million kronor
Return on 220 million kr (4%) + 8.8 million kronor
Result - 0.7 million kronor

The Financial committee is investigating how the church will proceed further with the financial question.

• The congregational meeting decided to terminate the promissory note of 220 million kr with Probitas.

§ 7 Anette Engkvist reported about the financial situation of the church by 31 August.
Most activities are according to the budget, but gifts and offerings are slightly under budget.
The subject was opened to the floor and a discussion with questions and answers followed.

§ 8 Any other business
Rune Larsson reported that he is a member of the Election committee for the Social Mission. The Annual meeting will take place in April 2015 and some people have resigned so he needs help to find others who would be willing to serve.

Anna Berndes suggested how we can help the Romani people on our streets and informed about the women who are coming to our church to take a shower and get clean underwear. Those who want are welcome to make a contribution or buy clean socks and underwear for the women.

One question was about the possibility to buy Christian literature or music after the service. This could be a way to acquire more money for the church.

§ 9 Conclusion
The meeting was closed with prayer by Charlotte Höglund.

Secretary: Eva Ottosson
Minutes approved by: Monica Basilier Braennstroem, Thure Thorgren

 

Report from the congregational meeting May 14, 2014

Present: About 20 members

§ 1 Introduction
Dan Svanell, Chairman of the Board, welcomed everyone and declared the meeting open.

§ 2 Election of minute reviewers
Anna Berndes and Johannes Nilsson were elected to review the minutes.

§ 3 Agenda
The proposed agenda was approved:
• Information regarding the Equmenia Church Conference
• Brief information about the work with EU citizens
• Any other business
• Conclusion

§ 4 Information regarding the Equmenia Church Conference
Ulla Marie Gunner gave some general information regarding the Equmenia Church Conference in Stockholm, May 29–31. The theme of the conference is "Roots and Wings".
All discussions and church services will be held in the Filadelfia Church. During the conference there will be evening programs in various churches and Immanuel Church will host two cafe evenings and a choir concert.
760 churches are part of the Equmenia Church and the Annual Report for 2013 with reports from congregations and regions is a nice presentation of the Equmenia Church as a whole.
Ulla Marie Gunner gave a short report on the content of the motions to be dealt with at the Church Conference and the Church Board's response to these. The motions involve Peace; Additional resources for peace- and sustainability work in the Equmenia Church; Climate, environment and adaptation; Reduction of deacon services from 100% to 50% at national level; Bible schools, and that Diakonia should resume its work in India.
The discussion about Faith, Baptism and Fellowship is moved to the Church Conference in 2015.
The issue of compensation for lost income for members in connection with Church Board meetings has been brought up again. Tomas Bjöersdorff from Kalmar and active member of the Västerport Church is proposed as new chairman of the Church Board after Ann Sofie Lasell who declined re-election.
All information about the Church Conference is available on the Equmenia Church website.
At the conference of the Swedish Covenant Church only administrative issues will be addressed and resolved. The Swedish Covenant Church as a legal entity will continue to exist but no more conferences will be held.
The representatives of Immanuel Church to the Church Conference have no tied mandates, but can vote according to their own conviction on various issues. Members have tied mandates only if the congregation is behind a proposal or a motion, which is not the case in this year's Church Conference.

§ 5 Brief information about the work with EU citizens
At present there is not so much new information about the work with EU citizens. Ulla Marie Gunner reported that things are happening all the time and that there are ideas, but everything takes time and we need to cooperate with other churches and NGOs to get it all going. During spring, a group of Romani women have had the opportunity to use the showers at K3 one afternoon a week. Further activities are planned for the autumn and Ulla Marie will provide additional details when we know more. A set of rules that show what rules apply on the church square will be compiled by the deacons and others who work with the EU citizens. It is important that anyone visiting Immanuel Church will be welcomed with respect.

§ 6 Any other business
There were no other questions.

§ 7 Conclusion
The Chairman thanked those present for their interest and declared the meeting closed.

Secretary: Ingrid Jonsson
Minutes approved by: Dan Svanell, Anna Berndes, and Johannes Nilsson

 

Report from the congregational meeting 24 september 2013

Present: 25 members of the congregation

Introduction
Chairman Dan Svanell welcomed all gathered and declared the meeting to be opened.

Election of minute reviewers
Ingvar Kvernes and Anita Isaksson were elected to review the minutes.

Agenda
The proposed agenda was approved:
* Information on the recruitment of a new pastor
* Election of the 2014 Election Committee
* Information from the Senior Pastor
* Other issues

Information about the recruitment of a new pastor
Ulla Marie Gunner explained the process that led to the Board unanimously deciding to fill the position that was previously held by Jenny Dobers. The job ad will be published next week and the final date for application is the 30th of October. In December or January, the Board hopes to be able to have a congregational meeting where a new pastor is called.

Election of the 2014 Election Committee
The Nomination Committee consisted of:
Ingvar Kvernes (convenor)
Christina Eriksson
Kerstin Mjönes
Christoffer Dalid
Claes Jonsson

Ingvar Kvernes explained the work that the Nomination Committee has done. In drafting their proposal, they have taken into account:
Different ages
Different contact networks
Representation from the different groups in the congregation

The committee will come back with a supplementary candidate from the international group.

The following church members were elected to be on the 2014 Election Committee:
Christer Zettergren, chairman
Anna Karin Persson Stenbeck
Bo Haglund
Carl Johan Ek
Inga Johansson
Karl Högberg
Kim Skoglund
Lars Thynnemark
Ove Engström
Sophia Hober

Information from the Senior Pastor
Ulla Marie Gunner informed the meeting about the new sound installation for the entire floor on which the main sanctuary is located. This work will take time and will most probably not be finished by the end of this year.

The staff will have a staff retreat at Hjälmaregården. The theme is "To see possibilities"

Closing
The chairman thanks those present for their attention and declares the meeting to be closed.

Writing these minutes: Ingegerd Berg

Reviewing these minutes: Dan Svanell, Anita Isaksson, Ingvar Kvernes

 

Report from the congregational meeting 17 February 2013

Dan Svanell began the meeting by thanking Cherster Yttréus for his work in Immanuel church. Cherster has been employed as intendent since 2001 and the congregation is very grateful for his faithful work and for all that he has meant for many people.

Christer Zettergren, chairman of the election committee, presented the delegates suggested by the committee to represent the congregation at church conferences and annual meetings in 2013.

The following persons were chosen as delegates:
• The Church conference of Gemensam Framtid in Karlstad 9-12 May:
Patrick Amofah, Agnetha Dalemark, Christopher Dalid, Jonas Gustafsson (convenor), Ulla Marie Gunner, Karl Högberg, Johnny Jonsson, Linn Persson, Karin Pettersson, Kalle Sjöholm.
Substitutes: Joseph Fernando, Mia Fernando.
• Annual meeting of Svenska Missionskyrkan/SMU in Mälardalen, Abrahamsbergskyrkan 13 April:
Arne Berg, Ingegerd Berg, Inga Danarö, Kerstin Fränne, Lars-Erik Fränne, Rune Larsson.
• Annual meeting of the Social and Diaconal Organization Sociala Missionen in Andreaskyrkan 25 April and autumn meeting (date not yet decided):
Ove Engström, Viola Engström, Eva Hagén, Lars Ingmar Jerkeby, Ulla Nilsson, Agneta Selander. Substitute: Berit Höglund.
• Annual meeting of the Social Work Organization Hela Människan in the Stockholm area, Norrmalmskyrkan 21 March:
Ove Engström, Torbjörn Sundblad. Substitute: Anders Segersson.
• Annual meeting of the Free Church Council of Stockholm, 7 March:
Jenny Dobers

Christer Zettergren also informed that the election committee has decided to submit a list with the exact number of Board members needed for election at the Annual meeting. The congregation is still welcome to suggest additional names. The reason is that many have said that they do not want to stand for election if there is a risk that they will be outvoted, and also because they do not want others to be outvoted if they themselves are elected.

The election committee would like suggestions of names for the ministry board of the Swedish fellowship, as some are still lacking. More names are also needed for ushers, information desk and cafe ministry.

Information by Ulla Marie Gunner:
Ulla Marie has now been employed for six months and is happy and grateful for these months and for the good cooperation in the staff group. At the Annual meeting there will be a list available with pictures and names of all employees. Some changes are taking place in the personnel: Annika Coen, temporary youth deacon, will leave in August. Maria Lindeskär has resigned and the church is now looking for a youth pastor. So far there are eight applicants. Furthermore, Anders Emilsson has ended his employment. Monica Ahlberg is temporary deacon. Agneta Selander is back after her sick leave. Deacon Gunilla Samuelsson is still on sick leave. There are two new employments in the International fellowship: Jacob Molander 30% and Jack Jansson 30%.

The website now exists in two languages. Later this spring, there will be a training for those who want to learn how to use the website better. There will be more information about this later.

 

Report from the congregational meeting October 21, 2012

It was a joy that so many people were present in the meeting - several extra chairs had to be carried in to the Waldenstrom room. On the agenda were election of an election committee, the congregation's appointment of regional church leaders, and a decision re. introducing a verksamhetsråd / ministry board for the Swedish fellowship. Report from the meeting:

Stefan Nilszen and his work group suggested names for the election committee.

The following members were chosen:

Chairman: Christer Zettergren
Vice chairman: Karl Högberg
Bo Olsson
Carl Johan Ek
Carl Olov Wetterroth
Gunnel Holm
Sun-Ok Lee
Johan Arenius
Kristina Engberg
Monica Basilier Braennstroem
Ana Gren

The congregation nominated two persons as regional church leaders for Gemensam Framtid: Rut Stenlund and Per Levin Ronnås.

Karin Pettersson from the Board reported on the work to form a ministry board for the Swedish fellowship. A process group that will continue to work on more specific questions, was also suggested. This group will determine what the ministry board should look like and how it should function. The ministry board for the Swedish fellowship will have equal standing with the ministry boards for the Korean and the International fellowships, thus the church will have three ministry boards under the Board. The congregation decided to introduce a ministry board for the Swedish fellowship and to appoint an open process group. Those who would be interested to work with these questions are welcome to contact Karin Pettersson.

The Board appreciates the involvement of the congregation and wishes everyone a pleasant fall!